Oct 17, 2023 Fort Pierce Utilities Authority

[MEETING TO ORDER]

[A. SET THE AGENDA ]

[C. APPROVAL OF MINUTES]

[D. CONSENT AGENDA]

[E.1. Strategic Planning Workshop Report, presented by Mark McCain, Hometown Connections. ]

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AS YOU MAY RECALL, IN THE PRELIMINARY POTENTIAL GOALS AND

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NATIONALLY AS I RECALL, IT WAS MENTIONED THAT THERE'S TWO JOBS FOR EVERY JOB SEEKER. AND HERE IN FLORIDA, THERE'S THREE JOBS FOR EVERY JOB SEEKER. SO THERE' MORE COMPETITION FOR EMPLOYEES TODAY, AND THERE'S ALSO SIGNIFICANT CHANGES IN THE WORKFORCE AND WHAT THE WORKFORC IS LOOKING IN THIS POST-COVID-1 ERA. SO THERE WERE FOUR STRATEGIES THAT WE DISCUSSED AN YOU ALL AGREED TO. BY THE END O THE WORKSHOP, THE FIRST HAD TO DO WITH SUCCESSION PLANNING HER ON THE LEFT. IT SAYS ENGAGE IN SUCCESSION PLANNING TO PREPARE FOR UPCOMING VACANCIES DUE TO RETIREMENTS AND A TENURED WORKFORCE. THE NEXT HAD TO DO WITH THE COMPENSATION STUDY, CONDUCT A COMPREHENSIVE COMPENSATION AND BENEFITS STUDY THIRD INVOLVED TRAINING. IT SAY WORK WITH WITH A CONSULTANT TO CREATE LEADERSHIP TRAINING AND STAFF DEVELOPMENT PROGRAMS. AND THEN FOURTH, REGARDING STUDENT OUTREACH, EDUCATE STUDENTS ON INTERNSHIPS AND APPRENTICESHIPS AVAILABLE AT FPUA. SO NOW WE'RE TURNING OUR ATTENTION TO THE TECHNOLOGY GOAL. THERE WAS GOOD DISCUSSION AT THE WORKSHOP, THA THERE WAS AN OPPORTUNITY TO SIMPLIFY AND REDUCE THE NUMBER OF DIGITAL PLATFORMS AT FPUA. AND IN DOING SO, THERE COULD BE SIGNIFICANT BENEFITS TO CUSTOME SATISFACTION AND CREATE OPERATIONAL EFFICIENCIES. AND S FOUR PARTICULAR STRATEGIES CAME OUT OF THAT DISCUSSION. THE FIRST HAD TO DO WITH A TECHNOLOGY ASSESSMENT, AND THER ON THE LEFT IT SAYS CONDUCT A TECHNOLOGY SLASH BUSINESS PRACTICES ASSESSMENT TO IDENTIF OPPORTUNITIES FOR STREAMLINING OVERLAPPING PLATFORMS AND INTERNAL FUNCTIONS. THE SECOND IS ABOUT USING DATA TO ENHANCE OPERATIONS. I SAYS LEVERAGE GEOSPATIAL AND OPERATIONAL DATA TO CREATE REAL-TIME BUSINESS INTELLIGENCE THAT CAN DRIVE A MORE EFFICIENT OPERATION AND IMPROVE CRITICAL DECISION MAKING. AND THEN THE THIRD REGARDING CYBER AND PHYSICAL SECURITY. WORK WITH CYBER AND PHYSICAL SECURITY CONSULTANTS T ENSURE THAT ALL SYSTEMS AND CRITICAL INFRASTRUCTURE ARE PROPERLY PROTECTED. MOVING ON T THE FINAL GOAL, WHICH WAS UTILITY GOVERNANCE, THERE WAS A GOOD RECOGNITION I THINK AMONG THE BOARD THAT AN IMPORTANT PAR OF ACHIEVING THE MISSION IS HAVING STRONG UTILITY GOVERNANCE, AND THERE WAS GOOD

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THE FIRST IS DEVELOP AN ONBOARDING PROGRAM FOR NEW MEMBERS, AND PROVIDE NEW BOARD MEMBERS AND PROVIDE GOVERNANCE TRAINING. SECOND WAS FPUA BOARD WILL MONITOR EFFORTS AND HOLD FPUA LEADERSHIP ACCOUNTABLE FOR THE EXECUTION OF THE STRATEGIC WORKPLAN. AND THE THIRD HAS TO DO WITH BOARD EDUCATION AND LEADERSHIP EDUCATION. FPUA BOAR AND LEADERSHIP WILL REGULATE, PARTICIPATE IN INDUSTRY CONFERENCES AND ENGAGE WITH INDUSTRY-RELATED ORGANIZATIONS TO LEARN BEST PRACTICES. SO THAT'S MY RECAP OF YOUR STRATEGIC PLANNING WORKSHOP ON THE 16TH. BEFORE I ASK FOR ANY COMMENTS OR QUESTIONS, I'LL JUS ADHERE THAT I THINK PROBABLY YOUR NEXT STEPS WOULD BE TO DIRECT YOUR STAFF TO DEVELOP ACTION PLANS TO IMPLEMENT THE STRATEGIES THAT YOU ALL CHOOSE, AND THEN IT'S AN IMPORTANT RESPONSIBILITY FOR THE BOARD TO DO WHAT WE SEE IN THE MIDDLE THERE OF THAT SLIDE, AND THAT'S MONITOR YOUR LEADERSHIP AND HOL THEM ACCOUNTABLE FOR THE EXECUTION OF THIS STRATEGIC PLAN. IT'S ONE THING TO HAVE A STRATEGIC PLAN TO GO THROUGH TH WORKSHOP ITSELF, BUT I THINK WE ALL RECOGNIZE THE NEXT AND VERY IMPORTANT PROCESS IS TO SUCCESSFULLY IMPLEMENT IT AS WELL. AND THAT'S GOING TO TAKE THE STAFF WORKING HARD ON IT AN KEEPING IT A PRIORITY IN THEIR DAILY OPERATIONS. AND THEN IT'S IMPORTANT FOR THE BOARD TO KEEP THAT EVER PRESENT IN YOUR MINDS AS WELL AND MAKE SURE THAT THE STAFF IS WORKING TOWARD THE GOALS AND STRATEGIES THAT YOU HAVE SET OUT FOR THEM. SO I THANK YOU FOR YOUR TIME AND ATTENTION, AND I'LL PAUSE HERE FOR ANY COMMENTS, QUESTIONS, OR SUGGESTIONS YOU HAVE ON THIS

REPORT. >> ANY QUESTIONS, MADAME CHAIR?

>> YES. SO ONE OF THE THINGS ABOUT THE ACTION, AND I DON'T KNOW IF THIS IS POSSIBLE, BUT I EVERY BOARD ITEM CAN BE LINKED TO AN ACTION PLAN, I DON'T KNOW IF THAT IS REALLY POSSIBLE.

>> FOR THIS GOAL RIGHT HERE SPECIFICALLY?

>> NO. YOU KNOW, FOR THE WHOLE. THAT'S ONE WAY TO BE

ACCOUNTABLE. >> SO ONE OF THE THINGS I'D LIK TO ADD TO WHAT MR. MCCAIN PRESENTED TODAY IS WE HAVE BEEN WORKING ON SOME OF THESE STRATEGIES AND SOME OF THE GOAL ALREADY AND THE STRATEGIES, AND WE'VE BEEN DEVELOPING SOME ACTION ITEMS FOR SOME OF THESE STRATEGIES ALREADY. SO STAFF IS ALREADY WORKING ON SOME OF THES THINGS, AND WE'RE IN THE PROCES OF DEVELOPING THOSE ACTION ITEM FOR THE BOARD. SO WE'LL BE PRESENTING THAT TO THE BOARD AT A LATER DATE. JUST SO YOU KNOW WHAT WE'RE DOING TO GET THESE STRATEGIES ACCOMPLISHED AND ALIGNING WITH THE GOALS THAT TH BOARD HAS PROVIDED FOR STAFF. S I THINK THAT ANSWERED YOUR QUESTION. MAYBE?

>> IT'S JUST THAT WE MEET TWICE A MONTH, AND WE CONSIDER AND, YOU KNOW, MOVE THE COMPANY FORWARD. AND SO I WOULD HOPE THAT EVERYTHING ON OUR AGENDA MATCHES SOMETHING THAT WE'RE

DOING. >> OH, I SEE WHAT YOU'RE SAYING

YES, MA'AM. >> BUT I DON'T KNOW IF THAT'S REALLY CREATING WORK. I DON'T KNOW IF THAT'S.

>> WHEN THERE'S ITEMS THAT WE PRESENT THAT ALIGN WITH SOME OF THESE GOALS AND STRATEGIES, WE CAN MAKE SURE TO IDENTIFY THEM.

YES, WE CAN MOST CERTAINLY DO THAT. SOME OF THE TECHNOLOGY DISCUSSION, I KNOW WE HAVE SOME THINGS IN THE WORKS FOR TECHNOLOGY IMPROVEMENTS. WE CAN IDENTIFY THOSE AS PART OF A STRATEGY AND GOAL AND ACTION ITEM. SOME OF THE ITEMS, FOR EXAMPLE, THE WORKFORCE, THE FIRST THREE ITEMS, WE'RE ALREAD WORKING ON THOSE ACTIVELY. CAROLINE AND COLLEEN AND I TALKED ABOUT IT TODAY ON WHAT WE'RE DOING WITH SOME OF THOSE ACTION ITEMS. WE'RE ACTIVELY WORKING ON THOSE. WHEN WE BRING THEM BACK TO THE BOARD FOR DISCUSSION, WE CAN IDENTIFY THE

AS PART OF THIS. >> THAT'S SOMETHING FOR THE STAFF TO FLESH OUT TO SAY IF WE'RE GOING TO USE THIS AND BE ACCOUNTABLE FOR IT AND SHOW THE BOARD THAT WE ARE ACCOUNTABLE FOR IT, THIS IS THE TIME TO DO IT, AT BOARD MEETINGS.

>> MADAME CHAIR? YOU AND I HAD AT ONE TIME SPOKE ABOUT A QUARTERLY OR MONTHLY UPDATE DEPENDING ON WHICH GOAL. I'M TRYING TO REMEMBER WHICH EXACT WORDS THERE WERE BECAUSE THERE' SO MANY. WHICH GOAL UPDATE ON HOW WE ARE PROGRESSING THROUGH THAT. I DON'T KNOW IF THAT WAS SOMETHING THAT MAYBE YOU AND

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I'M NOT SURE. >> I HAVE NOT DISCUSSED IT WITH MADAME CHAIR, BUT I HAVE DISCUSSED IT WITH OUR GENERAL COUNSEL. AND WE DO HAVE A SCHEDULE COMING UP FOR THE BOARD. I THINK WE START IN NOVEMBER, DECEMBER, JANUARY, FEBRUARY. WE'RE GOING TO START OUR QUARTERLY PRESENTATIONS FOR EACH DIVISION. SO OUR FIRST DIVISION, I THINK, WILL BE ELECTRIC IF I REMEMBER CORRECTLY. THEN THE FOLLOWING MONTH, SO WE'LL HAVE A QUARTERL REPORT FROM EACH UTILITY DIVISION SO THAT IT'S JUST NOT ONCE EVERY QUARTER. IT WILL BE A, YOU KNOW, ONE QUARTERLY PRESENTATION FOR THAT UTILITY

GROUP. >> RIGHT.

>> SO WE'RE GETTING ONE MONTH I WE CAN STAY ON TARGET.

>> AND SO MAYBE WITHIN THAT, WE CAN TOUCH ON SOME OF THE GOALS

WITHIN THE STRATEGIC PLAN. >> YES, MA'AM.

>> AND HOW THEY'RE FITTING INTO THAT PLAN.

>> AS A MATTER OF FACT, A LOT O THE ITEMS WE TALKED ABOUT FOR THE QUARTERLY REPORTS ALIGN VER WELL WITH OUR GOALS AND STRATEGIES, AND SOME OF THE PRESENTATIONS WILL BE THE ACTIO ITEMS TO ACCOMPLISH THE STRATEGIES.

>> PERFECT. >> MADAME CHAIR? SO JUST TO PIGGY BACK ON THE CONVERSATION LITTLE BIT, FOCUSED ON HOLDING STAFF ACCOUNTABLE FOR THIS STRATEGIC PLAN, SO IN MY EYES, THE STRATEGIC PLANNING PROCESS IS PART OF THE STRATEGIC MANAGEMENT PROCESS. AND SO YOU GUYS ARE DEVELOPING ACTION ITEMS, AND I BELIEVE IT'S MY PERSONAL OPINION MOST OF THOSE ACTION ITEMS SHOULD HAVE A KPI ASSOCIATED WITH IT, RIGHT? AND THE ONLY TIME THE BOARD GETS TO SEE KPI'S OR WHEN I WAS ON STAFF, THE ONLY TIME WE DID KPI'S WAS DURING THE BUDGETING PROCESS. BUT IF OUR KPI'S ARE MEANINGFUL AND THEY'RE ACTUALLY USEFUL IN AND GAUGING HOW WELL WE'RE DOING WITH OUR ACTION ITEMS, THEN WE SHOULD BE MANAGING AND LOOKING AT THOSE A LITTLE BIT MORE FREQUENTLY. AND LIKE I SAID, SOMETIMES IT'S HARD. I KNOW BECAUSE WE TALKED ABOUT, WE SPOKE BEFORE ABOUT COMMUNICATING WITH OUR COMMUNITY, RIGHT? IT'S HARD TO REALLY HAVE A MEASURABLE KPI WITH THAT. BUT THERE NEEDS TO B SOMETHING THAT MAKES IT EASY FO PEOPLE WATCHING THE MEETING AND FOR THE BOARD TO DIGEST TO GAUG HOW WELL WE'RE DOING WITH THIS THING WE ALL AGREE IS IMPORTANT SO I DON'T THINK, MY PERSONAL OPINION, LOOKING AT A REPORT FROM EACH UTILITY QUARTERLY IS OFTEN ENOUGH. IF THE WE'RE ONLY VISITING THAT UTILITY ONCE A YEAR, I DON'T THINK THAT'S OFTE ENOUGH FOR US TO GAUGE HOW MUCH PROGRESS WE'RE MAKING. I WOULD IMAGINE IT WOULD BE AT LEAST TWICE A YEAR WE'D SEE EACH UTILITY'S KPI'S THAT ARE ASSOCIATED WITH THE ACTION PLAN THAT'S JUST MY PERSONAL OPINION

>> SO QUARTERLY, IF WE DO THE ROTATION PROPERLY, YOU'LL SEE I AT LEAST FOUR TIMES A YEAR. SO YOU'LL SEE WATER EVERY THIRD MONTH OR EVERY FOURTH MONTH. WE CAN MAKE SURE WE BRING BACK THA REPORT, BUT I THINK WHEN YOU'RE TALKING ABOUT KPI'S, MARK, COUL YOU GO BACK ONE SLIDE OR MAYBE TOO. OOH, KEY PERFORMANCE INDICATOR, KPI. THAT MIDDLE BULLET ITEM THERE, LEVERAGING GEOSPATIAL AND OPERATIONAL DATA TO CREATE REAL-TIME BUSINESS INTELLIGENCE, ONE OF THE THINGS I WANT TO DO IS BE ABLE TO PROVIDE THE BOARD WITH MANAGEMENT GOAL KPI'S. AND I WANT TO MAKE IT WHERE STAFF IS NOT SPENDING A WHOLE BUNCH OF TIME COLLECTING DATA THAT'S NOT USEFUL TO US OR THE BOARD. SO W WANT TO BE ABLE TO LEVERAGE THE GEOSPATIAL DATA, OUR FINANCIAL AND OPERATIONAL DATA TO BE ABLE TO GIVE YOU REAL KPI'S. HOW MAN VALVES ARE WE RETURNING? HOW MANY HYDRANTS, MANHOLES, YOU NAME IT, WHATEVER IT MAY BE. REAL DATA SO WE CAN MEASURE OURSELVES AGAINST THE INDUSTRY TO SEE HOW WELL WE'RE DOING AND SEE HOW THE INDUSTRY IS DOING. MAYBE WE NEED TO DO THINGS BETTER OR WE'RE DOING THINGS REALLY WELL, AND WE CAN SHARE OUR STORY WITH THE INDUSTRY. TH KPI'S IS DEFINITELY A TOP PRIORITY FOR ME AND THE LEADERSHIP TEAM.

>> GOOD. YEAH. AND AS MADAME CHAIR MENTIONED, WHEN YOU PRESENT THE KPI'S TO US, JUST A CLEAR EXPLANATION OF WHY THESE MATTER, HOW THEY'RE USEFUL. LIK YOU SAID, WHAT THE INDUSTRY STANDARDS ARE AND HOW WE'RE IMPROVING OR NOT IMPROVING BECAUSE WE NEED TO SEE THAT TOO IF WE'RE SLIPPING IN SOME AREAS THEN THERE SHOULD BE A NUMBER THAT SHOWS US HOW MUCH DID WE SLIP? AND WHAT ARE WE DOING TO GET BACK ON TRACK?

>> I AGREE WITH YOU. THE INTRODUCTION THAT MR. MCCAIN MENTIONED IS WE HAVE SO MANY THINGS PULLING FOR OUR ATTENTIO THAT WE'RE TYPICALLY LOOKING 30 90, 120 DAYS OUT WHEN WE SHOULD

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BE DOING LONG TERM. >> AND WHEN MADAME MAYOR WAS MENTIONING HAVING AN ACTION PLA OR STRATEGY ASSOCIATED WITH EAC ITEM ON THE AGENDA, THAT WAS MY ONE RESERVATION WAS THAT WE TRIED REALLY HARD TO BOIL DOWN WHAT STRATEGIES OR WHAT GOALS W WERE GOING TO FOCUS ON. BUT THE THERE'S ALL THIS OTHER STUFF THAT THE UTILITY HAS TO DO JUST TO KEEP RUNNING, RIGHT? SO IF YOU TRIED TO ASSOCIATE A GOAL WITH EACH ONE OF THOSE, THEN IT WOULD BE A STRETCH PROBABLY. BU I THINK THE DIRECTOR'S IDEA WAS VERY GOOD, THAT WHEN THERE'S AN ITEM THAT'S ASSOCIATED VERY CLEARLY WITH AN ACTION ITEM OR WITH A PARTICULAR GOAL WE WANT TO ACHIEVE, THAT'S BROUGHT UP A THAT TIME.

>> AND COULD YOU TELL ME WHAT A KPI IS?

>> KEY PERFORMANCE INDICATOR. KEY PERFORMANCE INDICATOR.

>> MADAME CHAIR, BASICALLY IT'S TO GIVE YOU A SIMPLE WAY TO SAY IT, LET'S SAY, AND THIS IS A TERRIBLE ONE, SO I'M SORRY, RACHEL. LET'S SAY THAT WE ONLY HAVE 1100 PEOPLE THAT FOLLOW US ON INSTAGRAM RIGHT NOW, BUT WE WOULD LIKE TO HAVE 30,000 . WE WOULD LIKE TO SEE AN INCREASE QUARTERLY BY X PERCENT TO PROVE THAT WE'RE GAINING THOSE PEOPLE TO FOLLOW US, RIGHT? SO THAT WOULD BE LIKE AN EXAMPLE. THAT' A TERRIBLE EXAMPLE, BUT IT'S A

NUMBER-DRIVEN ONE. >> EASY EXAMPLE.

>> YES, YEAH. >> KPI WOULD BE LIKE OUR RATE STABILIZATION FUND. WHERE ARE W IN REFERENCE TO THE MINIMUM BALANCE AND MAXIMUM BALANCE? WHERE ARE WE TO THE PRODUCTION OF WATER GALLONS PER DAY IN REFERENCE TO OUR MAXIMUM CAPACITY? WE CAN GIVE YOU UTILITY-SPECIFIC KPI'S THAT MEA

SOMETHING. >> MADAME CHAIR, I THINK IT'S BEEN A WILE. WE USED TO HAVE TH REPORTS ABOUT HOW MANY OUTAGES WE HAD AND HOW LONG IT TOOK TO FIX. THOSE ARE KPI'S, RIGHT?

>> YES, THEY ARE. >> RIGHT. ANYONE ELSE? NO? I HAVE A MOTION TO ACCEPT THE STRATEGIC PLANNING WORKSHOP

REPORT? >> I BELIEVE THIS WAS

INFORMATION ONLY. >> ARE WE PLANNING TO BRING BAC SOMETHING AT A LATER DATE? BECAUSE THE WORKSHOP TECHNICALLY, NO OFFICIAL ACTION WAS TAKEN. BUT IF THIS IS MEANT TO MEMORIALIZE ALL THE DISCUSSION AND WHAT WAS DECIDED UPON, A MOTION WOULD BE APPROPRIATE JUST TO OFFICIALLY SEAL THAT THIS IS THE STRATEGIC GOALS THAT ARE ADOPTED.

>> I'LL MOVE APPROVAL. >> SECOND.

>> PLEASE CALL THE ROLL. >> MRS. GIBBONS?

>> YES, MA'AM. >> MAYOR HUDSON?

>> YES, MA'AM. >> MRS. BENNETT?

[E.2. Osmose Pole Replacement Program - For Information Only. Presented by Eric Meyer and bill Crawford. ]

>> YES, MA'AM. >> THANK YOU SO MUCH, MR.

MCCAIN. >> MY PLEASURE.

>>> THE NEXT ITEM IS INTERESTINGLY ENOUGH, A KPI.

IT'S AN INFORMATION-ONLY PRESENTATION.

>> ALL RIGHT. GOOD AFTERNOON, MADAME CHAIR BENNETT, AND MEMBERS OF THE BOARD. TONIGHT, WE'D LIKE TO PRESENT TO YOU THE POLE REPLACEMENT PROGRAM STRUCTURE. WITH ME TO HELP ANSWER QUESTIONS AS MR. BILL CRAWFORD, THE TRANSMISSION AND CONSTRUCTION SUPERINTENDENT. FO BACKGROUND ON THIS PROGRAM IT'S IMPORTANT TO NOTE HOW ELECTRIC UTILITIES INSTALLED THE FIRST POWER GRIDS IN THE LATE 19TH CENTURY. WHEN THE DEMAND FOR ELECTRICITY INCREASED AFTER THE INVENTION OF THE LIGHTBULB, IT BECAME NECESSARY TO IDENTIFY WAYS TO DELIVER ELECTRICITY IN WAYS THAT WERE SAFE. SINCE COMPLEX INSULATION TECHNIQUES WERE NOT AVAILABLE LIKE THEY AR TODAY AND SINCE THE TELEGRAPH WAS AN ALREADY ESTABLISHED SERVICE USING COMMUNICATION LINES AND WOOD POLES, THE DELIVERY OF ELECTRICITY WAS ADOPTED TO MAINTAIN SAFETY AND THE BUILDING OF OVERHEAD TRANSMISSION LINES BECAME THE STANDARD FOR POWER DELIVERY. AS THE DEMAND FOR ELECTRICITY AND THE AVAILABILITY TO RURAL COMMUNITIES BECAME MORE WIDESPREAD, WOOD POLES WERE PLACED VIRTUALLY EVERYWHERE. AS ADVANCEMENTS IN TECHNOLOGY

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FPUA'S POWER GRID CONSISTS OF 20,000 POWER POLES, AROUND 15,000 OF WHICH ARE COMPOSED OF WOOD WITH THE REMAINDER BEING OTHER TYPES. CONCRETE AND STEEL POLES HAVE A LONGER LIFE SPAN AND ARE MORE DURABLE TO WEATHER CONDITIONS. WOOD POLES ARE STIL CONSIDERED COST EFFECTIVE OPTIONS FOR POWER DELIVERY. THE AVERAGE AGE OF REPLACEMENT FOR WOOD POLE IS AROUND 42 YEARS BASED ON DATA IDENTIFIED FROM STAFF. THIS IS NOT TO SAY THAT EACH POLE OWNED BY FPUA LASTS THIS LONG. THEY CAN BE COMPROMISED QUICKLY AND NEED REPLACEMENT EARLIER AND SOMETIMES MUCH EARLIER THAN 42 YEARS. IT THEN BECOMES NECESSAR TO INSPECT EACH POLE PERIODICALLY FOR SERVICE INTEGRITY TO KEEP THE PUBLIC SAFE FROM THE ENERGIZED LINES.

SINCE THERE ARE MANY POLES WITH AN FPUA SERVICE TERRITORY, INSPECTING EACH POLE BECOMES A TIME-CONSUMING PROCESS FOR STAF MEMBERS AND THE DIFFICULT ACCESSIBILITY OF SOME OF THE POLES REQUIRES SAFETY PROCEDURE TO INSPECT. THEREFORE, FPUA USE A THIRD-PARTY RESOURCE TO CONDUCT THE POLE INSPECTIONS.

SINCE 2013, FPUA HAS USED OSMOS UTILITY SERVICES INCORPORATED FOR POLE INSPECTIONS. THE INSPECTION PROCESS IS PERFORMED ON THE POLE WHICH INDICATES ITS CURRENT INTEGRITY AND IF IT CAN STAY OR NEEDS REPLACEMENT. IN ORDER TO INSPECT EACH POLE REGULARLY, THEY SPLIT THE SERVICE TERRITORY INTO EIGHT DIFFERENT SECTIONS WITH APPROXIMATELY EQUAL POLE COUNTS THE MAP DISPLAYED ON THIS SLIDE SHOWS THE FPUA SERVICE TERRITOR BROKEN INTO EIGHT ZONES FOR POL INSPECTIONS. EACH YEAR, THE THIRD PARTY COMPANY WILL INSPEC THE PARTICULAR ZONE AND INFORM FPUA OF ANY POLE INTEGRITY FAILURES. THIS MEANS THAT EACH WOOD POLE IN FPUA'S TERRITORY IS DONE AT LEAST EVERY EIGHT YEARS. AS MENTIONED PREVIOUSLY, THE UTILITY SERVICE HAS INSPECTED THE POLES SINCE 2013. THE SLIDE SHOWS THE NUMBER OF POLES INSPECTED IN THE ASSIGNED ZONE AND HOW MANY OF THOSE INSPECTED HAD FAILED THE INTEGRITY TEST WITH ITS CORRESPONDING PERCENTAGE. ALSO, THE NUMBER OF POLES REPLACED BY FPUA TRANSMISSION AND DISTRIBUTION CREWS ARE SHOWN IN THE CORRESPONDING YEAR WITH OTHER POLE OWNERS SUCH AS AT&T AND THEIR NUMBER OF POLES REPLACED. POLES RECOMMENDED FOR BRACING WERE DONE SO IN THE EARLY YEARS OF THIS PROGRAM, SO NOT EVERY POLE WAS REPLACED. HOWEVER, THEY ARE NOW REPLACING ALL POLES THAT FAIL INSPECTION. FOR FEEDER POWER LINES, FPUA IS REPLACING WOOD POLES THAT FAILE INSPECTION WITH CONCRETE. THIS IS IN ORDER TO ENHANCE THE RELIABILITY OF THE SYSTEM WHILE TAKING ON A COST-EFFECTIVE APPROACH FOR OUR CUSTOMERS. ALS AS FPUA UNDERGROUND SECTIONS OF ITS SYSTEM TO FURTHER ENHANCE RELIABILITY, IT IS EXPECTED THA THE TOTAL NUMBER OF WOOD POLES IN FPUA'S SYSTEM WILL DECREASE GRADUALLY OVER TIME. WHILE THIS PROCESS IS TIME CONSUMING AND DELIBERATE, IT SUPPORTS FPUA WITH STORM-HARDENING GOALS AND CONTINUES TO KEEP THE PUBLIC SAFE WHILE UPHOLDING RELIABILIT STANDARDS. POLE INSPECTIONS ARE VITAL TO THE HEALTH OF THE POWE GRID AND ENSURE THAT FPUA IS CONTINUING TO PROVIDE RELIABLE SERVICE TO ITS CUSTOMERS. WITH THAT, I CAN TAKE ANY QUESTIONS YOU MAY HAVE.

>> ANY QUESTIONS? >> MADAME CHAIR, I HAVE A QUESTION. THANK YOU FOR THAT PRESENTATION. IN THIS, MY QUESTION WAS DO YOU KNOW WHAT SECTION THESE POLES WERE CHECKE IN? IS IT A CONDENSED AREA OR WAS THIS ALL OVER THE CITY TRYING TO CATCH UP FROM NOT BEING ABLE TO DO THE INSPECTION

LAST YEAR? >> YES. SO IN 2020, COVID OCCURRED, SO NO POLE INSPECTION WAS DONE THERE. AND IN 2022, HURRICANE IAN AND NICOLE HAD POSTPONED THE INSPECTIONS. SO W DIDN'T DO ANY THERE. SO 2023 IS PART OF A CATCH UP OF THAT.

>> SO WERE THERE ANY CONCENTRATED AREAS THAT THESE POLES WERE FOUND, OR WERE THEY DISPERSED THROUGHOUT?

>> DISPERSED THROUGHOUT THE SECTION, YEAH. SO EACH SECTION OF OUR SERVICE TERRITORY IS INSPECTED, AND THE POLES ARE WITHIN THAT SECTION DISPERSED AROUND IN THAT AREA. AND FORGIV ME TOO, I SHOULD HAVE PUT THE INSPECTION ZONE ON THIS SLIDE HERE, BUT EACH WHATEVER THE INSPECTION ZONE WAS, FOR INSTANCE IN 2018, THE NUMBER OF POLES INSPECTED, THE NUMBER OF POLES THAT FAILED INSPECTION WOULD HAVE BEEN IN ONE OF THOSE

ZONES. >> RIGHT. OKAY. THAT'S KIND OF WHAT I MEANT. WAS THIS THREE AREAS, OR WAS THIS JUST OF A CATCH UP FOR EVERYTHING TO GET IT BACK UNDER CONTROL? SO OKAY.

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>> WHAT ELSE? >> MADAME CHAIR. IF I HEARD YOU CORRECTLY, WE DON'T BRACE POLES ANYMORE?

>> CORRECT. >> THERE ARE SOME THAT HAVE BEE BRACED IN EARLIER YEARS THAT AR STILL OUT THERE, BUT NO, WE'RE

NOT BRACING ANY NOWADAYS. >> IF I REMEMBER CORRECTLY, BRACING ALLOWS US TO EXTEND THE LIFE OF THE POLE THAT'S STARTIN TO HAVE BEEN WEAKENED WITH AGE. WHAT WAS KIND OF THE DETERMININ FACTOR ON US GOING AWAY FROM THAT?

>> A LOT OF THEM WERE SERVICE POLES, YOU KNOW? AND TO BRACE A SERVICE POLE, IT WAS THE SAME PRICE TO GO AHEAD AND CHANGE IT

OUT. >> THAT MAKES SENSE.

>> IT ONLY LASTED ANOTHERFIVE YEARS AT THE MOST.

>> GOTCHA. >> SO SOME YEARS, YOU KNOW, IT WOULD HOPEFULLY JUST LAST UNTIL WE COULD GET BACK TO RE-INSPECT IT. SO WE SAVED MONEY JUST TO G AHEAD AND CHANGE IT OUT AND NOT

HAVE TO WORRY ABOUT GOING BACK. >> MAKES SENSE. THANK YOU.

THAT'S ALL I HAD. >> MADAME CHAIR?

>> IS THERE AN AREA OF THE CITY WHERE THEY FAIL MORE OFTEN THAN

OTHER AREAS? >> TYPICALLY, THAT'S BASED ON SOIL CONDITIONS IS PROBABLY THE BIGGEST FACTOR BECAUSE IT USUALLY DETERIORATES WITHIN 18 INCHES OF THE GROUND LEVEL. SOI IS PROBABLY THE BIGGEST CONTRIBUTOR.

>> SOIL? >> YEAH, SOIL.

>> YEAH, TYPICALLY SOMETIMES YO MIGHT SEE ANIMALS, WOODPECKERS CAN GET INTO THE POLE. YEAH, SOIL CONDITIONS CLOSER TO THE OCEAN IF THERE'S WOOD POLES THERE, THERE CAN BE SALT PENETRATION. THAT'S LESS LIKELY BUT IT'S A JUMBLE OF RANDOM FACTORS. THE AVERAGE AGE OF OUR POLE THAT WHEN IT NEEDS INSPECTION IS AROUND 42 YEARS FOR A WOOD POLE. SOMETIMES THAT CAN BE MUCH LESS DEPENDING ON I IT TAKES LIKE A WOODPECKER HOLE SOMETHING LIKE THAT, THAT CAN DAMAGE IT. IF WE PUT THE POLE OUT THERE FOR FIVE YEARS AND THEY DO SEE A WOODPECKER GETTIN INTO IT, THEY WILL FAIL THE POLE. SO SOMETIMES THEY CAN FAI AT VERY EARLY AGES. BUT FOR THE MOST PART, THEY'VE BEEN LASTING ABOUT 42 YEARS IS WHAT WE'VE SEEN.

>> THANK YOU. >> MADAME CHAIR? ONE QUESTION.

OUT OF CURIOSITY, HOW MANY POLE DO WE LOSE A YEAR DUE TO, LET'S

SAY, VEHICULAR NEGLIGENCE? >> OOH. IT VARIES FROM YEAR TO

YEAR. >> WOODPECKERS TAKE OUT MORE

POLES OR CARS? >> PROBABLY, I MEAN, THROUGHOUT

THE YEAR MAYBE 30-40, UP TO 100 >> OOH.

>> HIGHER THAN I THOUGHT. >> YEAH.

>> I WAS THINKING FOUR OR FIVE. >> ME TOO.

>> WE CAN GO THROUGH FOUR OR FIVE IN A WEEK.

>> WOW. >> USUALLY EARLY MORNING?

>> OR LATE NIGHT. >> OR LATE NIGHT, YEAH.

>> 3:00 A.M. KIND OF THINGS. >> WOULD EVERY POLE BE CHANGED OUT WITH A CONCRETE POLE ONCE YOU CHANGE IT OUT?

>> WE'RE GOING TO BE CHANGING OUT WHAT WE CALL OUR FEEDER LINES WITH CONCRETE POLES. FEEDER LINES ARE THE MAIN LINE THAT FEED THE CITY FROM THE SUBSTATIONS. BUT WE'RE KEEPING ALL OF OUR LATERALS, AND THE GOAL IS TO EVENTUALLY BE ABLE T UNDERGROUND THOSE SECTIONS OF LATERAL TO ONLY HAVE CONCRETE POLES IN OUR SYSTEM. THAT'S OUR GOAL. WE DON'T REALLY HAVE A SE TIME ON THAT BECAUSE OF THE AMOUNT OF POLES THAT WE HAVE IN OUR SYSTEM. BUT THE GOAL IS TO EVENTUALLY BE ABLE TO HAVE NO WOOD POLES IN OUR SYSTEM AND BE ABLE TO HAVE LATERALS UNDERGROUND AND OUR FEEDERS MAD UP OF CONCRETE POLES.

>> CAN YOU ESTIMATE HOW MUCH TIME WOULD IT BE?

>> UM, I DON'T KNOW. THAT'S A TOUGH ONE.

>> AS FAR AS THE UNDERGROUNDING OR THE CHANGING OUT OF THE

POLES? >> THE CHANGING OUT OF THE

POLES. >> YEAH, THAT GOES WITH THE BUDGET. WE'RE TRYING TO DO SO MUCH THROUGHOUT THE YEAR. WE TR TO DO 100 A YEAR, WHICH IS PART OF THE INSPECTION DATA THAT WE GET. IT'S PART OF THAT. AND IF WE HAVE TO REDO A WHOLE FEEDER CIRCUIT, THEN THAT'S ANOTHER PART. IT'S KIND OF A BUDGETING

THING. >> YEAH. AND IT ALL DEPENDS ON, TOO, WE HAVE OTHER POLE OWNERS WITHIN SERVICE TERRITORIES. WE' HAVE TO WORK WITH THEM IN ORDER TO CHANGE THOSE POLES OUT AS

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>> ONE QUESTION. WITH REGARD TO THE LATERALS THAT YOU PLAN OVER TIME TO DISPENSE WITH AND PUT THEM UNDERGROUND, DO WE HAVE A PLAN IN PLACE ON HOW WE'RE GOIN ABOUT TO CHOOSE WHICH AREAS GO SUBTERRANEAN FIRST? OR ARE WE JUST...

>> YEAH. AS PART OF OUR SYSTEM OPERATIONS, WE HAVE WHAT WE CAL OUR WORST PERFORMING LATERALS, AND THOSE ARE LATERALS WHERE FUSES BLOW MORE OFTEN MAYBE DUE TO VEGETATION THAT WE CAN'T GET INTO, INACCESSIBILITY, AND THINGS LIKE THAT. WE WOULD REVIEW THOSE, LOOK AT THOSE, AN SEE IF THEY'RE OPTIONS AND CANDIDATES FOR DOING AN IMMEDIATE LATERAL UNDERGROUNDIN PROJECT. FOR THE TIME BEING, WHAT WE'RE DOING IS WE'RE PUTTING UP WHAT WE CALL TRIP SAVER UNITS ON THEM. TRIP SAVER ARE ESSENTIALLY AUTOMATED FUSES SO THAT WHEN AN OPERATION DOES OCCUR, THAT LINEMEN AREN'T DISPATCHED WHERE IT TAKES MORE TIME TO FIX THE ISSUE IF IT'S JUST A TEMPORARY KIND OF THING, A TRIP SAVER CAN FIX IT RIGHT AWAY WITHIN A MATTER OF SECONDS BUT WE'RE DOING THAT TEMPORARILY, AND WE'RE FINDING THE AREAS THAT WE HAVE IDENTIFIED AS THE WORST PERFORMING LATERALS AND CHOOSIN THOSE FOR CANDIDATES OF REPLACEMENT. I THINK AS PART OF THE NEW BUDGET YEAR IN OUR STOR HARDENING PROGRAM, WE'VE IDENTIFIED SEVERAL AREAS THAT WE'LL BE BRINGING TO THE BOARD FOR NEW BUDGETED PROJECTS TO

UNDERGROUND THOSE SECTIONS. >> SORRY. JUST A COUPLE MORE FOLLOW-UP QUESTIONS. WHEN I SAT IN ON THE BUDGET WORKSHOPS WITH YOU GUYS, I VAGUELY REMEMBER WE HAD SOME IN STOCK THAT WAS CLOS TO TIME WITH COVID. I DON'T THINK THAT WE REALLY HAD PROCUREMENT ISSUES QUITE YET, BUT HOW IS THAT LOOKING NOW? LEAD TIME, HOW MANY TIME DO WE HAVE ON GROUND, YOU KNOW? SO WE

CAN UNDERSTAND THE STATE OF... >> THAT'S A VERY GOOD QUESTION.

I DON'T HAVE THAT DATA. AS FAR AS I KNOW, WE HAVE SUFFICIENT POLES IN STOCK, WOOD POLES AND CONCRETE.

>> THERE'S A FEW MONTHS, A FEW LONGER MONTHS, BUT WE GET THEM

PRETTY QUICK. >> THAT'S GOOD TO KNOW. THE ONE

THING THAT WE CAN GET, RIGHT? >> DON'T WANT TO RUN OUT OF

THAT. >> AND DO YOU KNOW HOW LONG IT WOULD BE BEFORE YOU BRING BEFOR THE BOARD OUR WORST AREAS TO BE ABLE TO INFORM US OF OUR WORST AREAS?

>> YES. WE HAVE ONE SCHEDULED FOR NEXT BOARD MEETING THAT WE'RE GOING TO PUT ON THE AGENDA, AND WE HAVE A FEW OTHER THAT WE'RE WRAPPING UP WITH GETTING A DESIGN CREATED, BUDGETARY ESTIMATES, AND THOSE KINDS OF THINGS.

>> PROBABLY MOST LIKELY ON THE CONSENT AGENDA. THERE MIGHT BE

FEW ON THE REGULAR. >> OTHER QUESTIONS? OKAY. THANK

YOU SO MUCH FOR THE INFORMATION >> THANK YOU.

>> WE APPRECIATE IT. >> VERY INFORMATIVE.

[E.3. POA 18-17: Approve the 2024 Employee Benefit Plan, as described in the 2024 Employee Benefit Plan Overview and Recommendations prepared by Relation Insurance Services of Florida, Inc., of Stuart, Florida, and authorize the Director of Utilities to sign the agreements necessary to fulfill FPUA's obligations under the Plan, including the following: 1) Payment of administrative fees to Blue Cross and Blue Shield of Florida, Inc., dba Florida Blue of Jacksonville, Florida, with a cost of $70.10 per employee per month (PEPM), for an estimated cost of $250,000 based upon current enrollment of 297 members subject to enrollment fluctuations, for the period of January 1, 2024 through December 31, 2024. The $70.10 includes Teledoc services. 2) Accept the Stop Loss Proposal and Agreement with Symetra Insurance Company with an estimated cost of $1,019,600 for the Plan Year. The cost is based on claims experience through August 31, 2023. This is a firm commitment from Symetra. Presented by Colleen Thurston. ]

>> MADAME CHAIR, MEMBERS OF THE BOARD, THE NEXT ITEM IS A REQUEST TO APPROVE THE 2024 EMPLOYEE BENEFIT HEALTH PLAN.

KATHLEEN WITH RELATIONS INSURANCE SERVICES WILL PRESENT

THIS ITEM. >> HELLO AGAIN. HOW IS EVERYONE NICE TO SEE YOU ALL. I'M KATHLEEN MULLA WITH RELATION INSURANCE. WE ARE THE INSURANCE CONSULTANT FOR THE FPUA HEALTH AND WELFARE PLAN. IN YOUR BOARD PACKET, YOU SHOULD HAVE THE EMPLOYEE BENEFIT PLAN OVERVIEW AND RECOMMENDATIONS, WHICH IS WHERE WE'LL FOCUS THE CONVERSATION. IF WE JUST START KIND OF ON THE TOP WITH ADMINISTRATION, 2024 WILL BE TH THIRD YEAR OF OUR FEE GUARANTEE WITH FLORIDA BLUE. THE UA IS SELF-INSURED FOR BOTH YOUR MEDICAL AND DENTAL PROGRAMS. SO YOU CONTRACT WITH FLORIDA BLUE TO DO ALL YOUR CLAIMS ADMINISTRATION, UTILIZATION MANAGEMENT, CARE MANAGEMENT, AN SO FORTH. AS PART OF THE FEE AGREEMENT, THE PER-EMPLOYEE, PER-MONTH COST WILL INCREASE TO $70.10 STARTING ON JANUARY 1ST.

ADDITIONALLY, THE UA WILL RECEIVE $15,000 IN A WELLNESS CONTRIBUTION THAT YOU CAN USE I SUPPORT OF YOUR WELLNESS INCENTIVES AND THINGS THAT EMPLOYEES ARE ABLE TO PARTICIPATE IN. NEXT WE HAVE STOP LOSS. PROPOSALS WERE

[00:55:03]

BASICALLY WHAT LASER LIABILITY IS, IS AN ADDITIONAL SELF-INSURED RESPONSIBILITY FOR CLAIMS THAT THE UNDERWRITER PRICES ABOVE YOUR STOP-LOSS DEDUCTIBLE. SO THE INSURANCE PROTECTION THAT YOU HAVE ON TOP OF YOUR SELF-INSURED HEALTH PLA IS FOR CLAIMS OVER $40,000 . THESE THREE HAVE BEEN IDENTIFIE AS ONGOING AND EXPECTED TO WELL EXCEED THAT $140,000 IN 2024. S THE INSURANCE CARRIER INDICATES WHAT THAT ADDITIONAL LIABILITY WILL LOOK LIKE, AND THEY INSURE ABOVE THAT. AND THAT GAP THERE IS ESTIMATED TO BE $330,000 FO 2024. SO WHEN WE FACTOR THAT IN TO THE SEVEN PROPOSALS THAT WE RECEIVED FROM THE MARKET, SUN METRA WHO IS YOUR INCUMBENT CARRIER OFFERED THE OVERALL MOS COMPETITIVE PROPOSAL. AND THE NICE THING ABOUT SUN METRA IS THEY HAVE A NO NEW LASER GUARANTEE AS PART OF THEIR CONTRACT. SO BASED ON THE $330,000 IN ADDITIONAL LIABILITY, WE WERE ABLE TO ELIMINATE THAT BY RENEWING WITH SUN METRA. ADDITIONALLY, THEY AGREED TO AN EARLY LOCK THROUGH THAT WE'RE LOOKING AT TODAY IS FIRM. USUALLY WHEN I COME, WE HAVE TO WAIT FOR AN ADDITIONAL MONTH OR TWO OF CLAIMS, BUT SUN METRA HAS AGREED TO LOCK EVERYTHING IN AS OF AUGUST. SO THAT MEANS THAT NO MATTER WHAT HAPPENS BETWEEN NOW AND DECEMBE 31ST, THESE TERMS ARE GUARANTEED. WHEN WE LOOK AT THE OVERALL IMPACT FOR THE RENEWAL, EXPECTED PLAN COSTS ARE INCREASING 5.88%, AND THAT IS MADE UP OF TWO COMPONENTS. WE HAVE THE FIXED-COST COMPONENT, WHICH IS 36.7%. AND WE HAVE THE EXPECTED CLAIMS COMPONENT, WHIC IS .08%. THE REASON WHY THE FIXED COSTS ARE, YOU KNOW, HIGHER THAN WE TYPICALLY SEE IS BECAUSE OF THAT, YOU KNOW, HIGH CLAIMANT ACTIVITY THAT WE'VE SEEN. BUT 5.88% IS VERY FAVORABLE IN TODAY'S MARKET FOR HEALTH INSURANCE RENEWAL. MEDICAL TRENDS SPECIFIC TO FLORIDA AND EVEN FLORIDA BLUE I ABOUT 9.9% CURRENTLY. TO CONTINUE TO FUND AT THE EXPECTE PLAN COST LEVEL, WE ARE RECOMMENDING A FUNDING INCREASE OF 1.79%. SO WHEN YOU HAVE A MARKET THAT'S GOING UP ROUGHLY 10%, YOUR RENEWAL IS UNDER 2%, SO IT'S FABULOUS. LAST YEAR IN 2023, JUST AS A REMINDER, WE HA A FUNDING DECREASE OF 2.57%. IN 2022, WE ALSO HAD A FUNDING DECREASE OF 3.7%. DURING BOTH O THOSE YEARS, WE KEPT THE RATES AND CONTRIBUTIONS THE SAME. SO GIVEN THE 1.79% INCREASE TO EXPECTED PLAN COSTS, WE ARE RECOMMENDING THAT FPUA ABSORB THE INCREASE AND KEEP THE EMPLOYEE CONTRIBUTIONS THE SAME IN 2024 AS THEY WERE IN 2023. AND THOSE CONTRIBUTIONS ARE SHOWN AT THE BOTTOM OF PAGE THREE. NEXT WE HAVE DENTAL.

DENTAL, AS I MENTIONED, IS ALSO SELF-INSURED. THE CLAIMS ADMINISTRATOR IS FLORIDA COMBINED LIFE, AND THEY HAVE AGREED TO EXTEND THE CURRENT FE AGREEMENT FOR AN ADDITIONAL TWO YEARS. SO THE $6.05 PER MONTH WILL CONTINUE ALL THE WAY THROUGH DECEMBER OF 2025. WE AR NOT RECOMMENDING ANY CHANGES TO THE FUNDING OR THE CONTRIBUTION PAID BY THE EMPLOYEES BASED ON THE LOSS RATIO. YOUR DENTAL PLA IS FUNDING ITSELF, SO THERE'S N ESTIMATED COST INCREASE AT THE CURRENT TIME. WE HAVE EMPLOYEE ASSISTANCE PROGRAM COVERAGE THROUGH AETNA RESOURCES FOR LIVING, AND THAT ALLOWS EMPLOYEES TO ACCESS UP TO SIX VISITS FOR COUNSELING. THEY CAN ALSO GO TO LOTS OF ONLINE RESOURCES AND GET HELP WITH EVERYDAY LIFE CHALLENGES. OUR THREE-YEAR AGREEMENT WITH AETNA IS UP FOR RENEWAL ON JANUARY 1ST, AND THEY HAVE AGREED TO EXTEND THE CURRENT COST FOR AN ADDITIONAL THREE YEARS. SO THAT'S ALSO GREAT NEWS. THE CURRENT RATES WILL CONTINUE THROUGH DECEMBER OF 2026.

FLEXIBLE SPENDING ACCOUNTS ARE PROVIDED THROUGH MEDCOM, AND TH

[01:00:04]

ALL OF THE RATES AND BENEFITS ARE FILED THROUGH THE STATE FOR THOSE PLANS, AND WE ARE NOT AWARE OF ANY CHANGES AT THIS TIME. BLUE MEDICARE IS A PROGRA THAT'S AVAILABLE FOR YOUR RETIREES THAT ARE MEDICARE ELIGIBLE, SO 65 OR OLDER. THEY ARE ABLE TO CONTINUE THEIR CURRENT COVERAGE WITH THE UA, SAME PLAN THAT THE ACTIVE EMPLOYEES HAVE, OR THEY CAN CHOOSE TO ENROLL IN ONE OF THES MEDICARE ADVANTAGE PLANS.

THEY'RE ALSO REFERRED TO AS MEDICARE PART C IF YOU'VE EVER HEARD THAT. AND THE PREMIUM IS INCREASING ROUGHLY 8% GOING FRO THE RATES, YOU KNOW, TO THE RIGHT I SHOWED THE PREVIOUS AMOUNT, AND THE AMOUNT TO THE LEFT, THOSE ARE YOUR MONTHLY RATES. IT IS 100% PAID FOR BY THE RETIREE. AND JUST TO OVERVIEW THE RECOMMENDATIONS, W ARE RECOMMENDING THAT THE STOP-LOSS COVERAGE BE RENEWED WITH SUN METRA AT THE CURRENT $140,000 SPECIFIC DEDUCTIBLE LEVEL. INCREASE FUNDING BY 1.79 BUT MAINTAIN THE CURRENT EMPLOYEE CONTRIBUTIONS. SO THE EMPLOYEES WOULD SEE NO CHANGE T THEIR PAYROLL DEDUCTIONS, AND THE 1.79% WOULD BE ABSORBED BY FPUA. RENEW THE ADMINISTRATIVE DENTAL SERVICES AGREEMENT WITH FLORIDA COMBINED LIFE. MAINTAIN THE CURRENT DENTAL FUNDING AND THE EMPLOYER-EMPLOYEE CONTRIBUTIONS. ACCEPT THE THREE-YEAR RENEWAL FOR EAP SERVICES WITH AETNA RESOURCES FOR LIVING. RENEW LIFE AND DISABILITY COVERAGES THROUGH U.S. ABLE. AND LAST BUT NOT LEAST, RENEW VISION COVERAGES THROUGH IMED. AND I AM HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE.

[E.4. July 2023 Financial Operating Results. Presented by Barbara Mika. ]

[01:05:04]

LITTLE, NOT DISORGANIZED, BUT OUT OF ORDER. THANK YOU, MAYOR HUDSON, MADAME CHAIR, AND BOARD MEMBERS. I WILL BE PRESENTING THE FINANCIAL OPERATING RESULTS THROUGH JULY OF 2023. THIS FINANCIAL SUMMARY BY SYSTEM SHOWS HOW FPUA IS OPERATING AS WHOLE AND HOW EACH UTILITY IS OPERATING INDEPENDENTLY. OUR OPERATING REVENUES WERE $108 MILLION, AND OUR OPERATING EXPENSES WERE $93 MILLION RESULTING IN AN OPERATING INCOM OF ABOUT $15 MILLION. THAT'S YEAR TO DATE THROUGH JULY. EACH SYSTEMS CHANGE IN NET POSITION IS POSITIVE, WITH THE EXCEPTION OF THE MANATEE CENTER. $14MILLION INCREASE FOR THE YEA TO DATE. AGAIN, OUR OPERATING REVENUES WERE $108 MILLION. THI IS AN INCREASE OF $6.8 MILLION FROM THE SAME 10-MONTH PERIOD LAST YEAR. 55% OF THOSE REVENUE ARE FROM GENERAL SERVICE SALES WHILE 41% ARE FROM RESIDENTIAL SALES. REVENUES FROM THE POWER COST ADJUSTMENT AND THE PURCHAS GAS ADJUSTMENT ACCOUNTED FOR ALMOST 10% OF THOSE OPERATING REVENUES, WHICH IS ABOUT $9.5 MILLION. AND THAT ALLOWS US FOR OUR RATE STABILIZATION FUND TO BE ALMOST $7 MILLION AS IT WAS AT THE END OF JULY. THIS IS TOTAL REVENUE, BUDGET VERSUS ACTUAL. THESE CHARTS SHOW THE ACTUAL REVENUES YEAR TO DATE BY SYSTEM IN COMPARISON TO THE BUDGET. THE BUDGETS NUMBERED AR THE BROWN LINES THAT ARE HOVERING AROUND THESE CHARTS. ELECTRIC REVENUES OF $68 MILLIO ARE ABOUT 8% BELOW BUDGET, AND CONSUMPTION FOR THE YEAR TO DAT IS ONE PERCENT UP FROM LAST YEAR. WATER REVENUES OF ABOUT $24 MILLION, YOU CAN SEE ARE ABOVE BUDGET BY ABOUT 13%. AND CONSUMPTION FOR THE 10 MONTHS I UP BY 3%. GAS REVENUES, WHICH ARE THE YELLOW, OF ABOUT ALMOST $6 MILLION ARE ABOUT 15% BELOW BUDGET WITH CONSUMPTION DOWN 7% FROM LAST YEAR. WASTE WATER REVENUES OF ABOUT $19 MILLION ARE SLIGHTLY ABOVE BUDGET BY ABOUT 13%. AND THE NUMBER OF GALLONS BILLED WAS UP 3% FOR TH 10 MONTHS. OVER ON THE OTHER SIDE, WE HAVE FPUA NET REVENUES OF $1.4 MILLION. THEY'RE ABOVE BUDGET BY $250,000 YEAR TO DATE THE MOEC REVENUES OF $480,000 ARE JUST SLIGHTLY BELOW, JUST O THE CUSP, ABOUT 6% BELOW. BUT OVERALL, OUR REVENUES OF $121 MILLION ARE ONE PERCENT BELOW OUR BUDGET. SO WE'RE PRETTY CLOSE OVERALL ON TARGET FOR OUR BUDGET. THIS IS TAKING A CLOSER LOOK AT THE REVENUES SPECIFICALLY FOR JULY OF 23 COMPARED TO JULY OF 22. AND WHY WE'RE DOING THIS IS TO GIVE YOU A CLOSER LOOK ON THE CURRENT MONTH AND HOW WE LOOKED LAST YEAR. WE HAD SOME, JULY WAS A VERY TOUGH MONTH FOR US LAST YEAR. SO I WANTED TO DO A COMPARISON AND EXPLAIN SOME OF THE VARIANCES. SO FOR FISCAL YEAR 22, OUR ELECTRIC REVENUES IN TOTAL, WHICH WOULD BE THE COMBINED OF THE RED AND THE BLUE, WERE $8.8 MILLION. BUT 1.2%, WHICH IS THE BLUE, WAS PC REVENUES. AND THAT WAS BECAUSE WE HAD A PCA OF $59 LAST JULY.

SO THE REVENUES WERE HIGHER LAS YEAR BECAUSE OF THAT. THIS CURRENT YEAR IN JULY OF 23, WE HAVE $7.1 MILLION TOTAL WITH ONLY ABOUT $300,000 AS PCA REVENUE JUST FOR THE MONTH OF JULY THIS IS, AND THAT IS A PCA OF $19 PER MEGAWATT HOUR. THE

[01:10:04]

THE BIGGEST IN JULY. SO THE DELTA FROM THE BILLING CYCLE WA ABOUT FOUR DAYS MORE LAST YEAR, WHICH GAVE US MORE CONSUMPTION LAST YEAR AND LESS CONSUMPTION THIS YEAR BECAUSE WE'RE ON A 30-DAY CYCLE HERE. THE NEXT TWO SLIDES ARE GOING TO BE VERY SIMILAR, AND THIS IS FOR WATER, AND THE NEXT ONE IS FOR WASTE WATER. YOU CAN SEE THE REVENUES ARE VERY CLOSE FROM 22 TO 23, HOVERING AROUND $2 MILLION. THERE WAS ONLY A $60,000 DIFFERENCE IN THE REVENUES. YOU SAY OKAY, WE HAD TWO RATE INCREASES LAST JULY AND IN OCTOBER. AGAIN, THE LOWER CONSUMPTION, THE DAYS IN THE BILLING CYCLE, THE FOUR DAYS AR IMPACTING THAT CONSUMPTION AMOUNT. AND I WAS WONDERING WHY THERE WASN'T MORE OF A DIFFERENCE IN THE REVENUES, AND THAT IS BECAUSE THE BILLING FOR THE REVENUES DOESN'T GO UNTIL YOU REACH THE NEXT THOUSAND GALLONS. SO IN FOUR DAYS, A THOUSAND GALLONS IS HARD TO USE SO THE DIFFERENCE, THE IMPACT O THE REVENUES WAS NOT AS DRASTIC BECAUSE THE WAY THE WATER AND WASTE WATER ARE BILLED. WHY AREN'T WE SEEING MORE OF A DIFFERENCE? ACTUALLY IN THE WATER SIDE, THERE'S AN INCREASE IN REVENUES. BUT THAT WOULD BE THE DIFFERENCE IN THE SAME THIN HERE WHEN WE LOOK AT WASTE WATER. VERY SIMILAR. WE'VE GOT $1.4 MILLION IN REVENUES FOR TH MONTH OF JULY LAST YEAR. AND THIS YEAR, ZERO, EXCUSE ME, ZER IMPACT ON THE REVENUES. HOWEVER THE FOUR DAYS ARE IMPACTING THA WE BILLED LAST YEAR, NOT THIS YEAR, ARE IMPACTING THE CONSUMPTION PIECE BUT NOT IMPACTING THE REVENUES AS MUCH. NATURAL GAS, YOU CAN SEE I HAVE THE TWO-STAGE CHART HERE BECAUS WE HAVE THE GAS RATE REVENUES, AND THEN THE PURCHASE GAS ADJUSTMENT. SO GAS WAS ABOUT $612,000 LAST YEAR WITH ABOUT $188,000 IN PURCHASE GAS ADJUSTMENTS, AND THAT WAS AT 28-CENTS PER CCF. THIS YEAR, IT'S LOWER. WE ARE AT 24-CENTS PER CCF. AND THE DIFFERENCE IN THE REVENUES IS, AGAIN, IT'S VERY CLOSE HERE. IT'S LIKE, I THINK THE DIFFERENCE IS $27,000 LESS THIS YEAR. AND AGAIN, THE REASON FOR THE DECREASE IN THE CONSUMPTION IS BASICALLY THOSE BILLING DAYS THAT WERE IN THOSE ROUTES LAST YEAR. IT WILL BE

SMOOTH SAILING MOVING FORWARD. >> MAKES SENSE.

>> YEAH, RIGHT. >> WE'RE COUNTING ON THAT. WE'R GOING TO LOOK NOW AT OPERATING EXPENSES. FPUA HAD OPERATING EXPENSES OF ABOUT $93 MILLION FOR THE 10 MONTHS. WE'RE BACK T THE YEAR TO DATE NUMBERS THROUG JULY OF 2023. ABOUT HALF OF THOSE, 47 MILLION OF THOSE OPERATING EXPENSES ARE PURCHASE FOR RESALE. THE NEXT BIGGEST CHUNK OF 20% ARE GENERAL AND ADMINISTRATIVE COSTS. OVERALL OPERATING EXPENSES HAVE DECREASED ABOUT 2% FROM THE SAM 10-MONTH PERIOD LAST YEAR. WE'R ABOUT $95 MILLION LAST YEAR IN EXPENSES. NOW WE'RE AT $93. SO OUR EXPENSES HAVE GONE DOWN FOR THE 10 MONTHS YEAR OVER YEAR.

[01:15:02]

HAVE ANY QUESTIONS. >> ANY QUESTIONS?

>> MADAME CHAIR, I HAVE A FEW QUESTIONS. OF COURSE, TODAY I HAVE A LOT. SO FIRST OF ALL, THANK YOU VERY MUCH FOR YOUR EXPLANATION ON THE DIFFERENCE. COMPLETELY FORGOT THAT LAST YEA WE HAD A COUPLE DAYS OFF, SO THAT REALLY CLEARS UP A FEW THINGS. THERE WAS A COUPLE OF QUESTIONS I HAD. THIS MAY BE FO YOU. THE GAS BUDGET WAS SO CLOSE. WE ARE LIKE DEAD ON THERE. HOW IS THAT, IS THAT JUS AN ANOMALY? DO THEY PRE-PURCHAS POWER OR PRE-PURCHASE GAS? IS THAT WHY?

>> YEP. YES, MA'AM. >> SO IT'S REALLY STABLE. THEY ALREADY KNOW WHAT THEY'RE PAYING.

>> I FORGET HOW MUCH THEY HEDGE FOR LAST YEAR, 50%, MAYBE. 70%.

THEY LOCKED IN PRICES FOR 70%, SO THEY WERE ABLE TO BE A LITTL BIT MORE STABLE. WE'RE ABLE TO DO THAT AT THE FPUA LEVEL. ON THE ELECTRIC SIDE, WE DO THAT A THE FMPA LEVEL.

>> THE OTHER THING WAS, TALK ABOUT A KPI. OUR EXPENSES WERE DOWN $2 MILLION? HOW DO WE KEEP THAT GOING? JUST KIDDING. I WAS CURIOUS MAINLY, IT'S PROBABLY NOT BEING ABLE TO PURCHASE THINGS THAT WE NEED, BUT I WASN'T SURE IF THERE WAS ANY

EXPANSION ON THAT. >> BARBARA AND I ACTUALLY TALKE ABOUT THIS. EXPENSES DOWN IS MOSTLY RELATED TO THE PCA AND THE PGA. I THINK IT'S LIKE 95% OF IT WAS RELATED OR WHATEVER

PERCENTAGE. >> IT WAS ALMOST ALL OF IT.

>> DIRECTLY RELATED TO THE PCA. >> LOWER COST OF THE PURCHASE

POWER. >> THINGS COST MORE. BUT WHEN I COMES TO THOSE EXPENSE, IT WAS DEFINITELY ALL PCA, PGA.

>> OKAY, GREAT. THANK YOU. >> ANYONE ELSE?

>> SO WHEN IT COMES THE DEBT SERVICE RATIO OPERATING REVENUES, HOW GOOD IS, I DON'T WANT TO SAY TOO GOOD, WHAT LEVE OF OPERATING REVENUES DO WE SHOOT FOR? AND IF WE EXCEED THAT, DO WE HAVE A PLAN FOR REDUCING RATE INCREASES? MY GOA IS, IN THE QUESTION, AND I'M DOING TERRIBLE RIGHT NOW, IS AT WHAT POINT DO WE START CONSIDERING REDUCING RATES OR NOT RAISING RATES WHEN IT COMES TO INFLATION?

>> SO THAT'S A GREAT QUESTION BECAUSE UTILITIES USE DIFFERENT NUMBERS AND THEIR DEBT RATIO. SOME FOLKS WILL GO TO, YOU KNOW FOUR TIMES, FIVE TIMES, SIX TIMES, AND IT ALL DEPENDS ON WHAT PROJECTS THEY HAVE FOR THE NEXT FIVE TO 10 YEARS. WE HAVE

[01:20:01]

THE WORK THAT WE NEED TO DO. >> YOUR POSITION IS WE ALWAYS HAVE MANY MORE CAPITAL PROJECTS THAN WE'LL EVER BE ABLE TO GET

TO? >> YES, SIR.

>> SO IF WE WANT TO DO OUR BEST TO PROVIDE RELIABLE SERVICE, WE REALLY NEED TO MAKE SURE WE ARE REINVESTING INTO THE SYSTEM?

>> YEAH. AND A COUPLE OF OTHER FACTORS INCLUDE THE HALF CENT SALES TAX, THE CITY AND THE COUNTIES, THEY'RE ALL DOING MOR PROJECTS, SO WE HAVE TO STAY ON TOP OF THAT. AND IT IS DIGGING INTO OUR BUDGET QUITE A BIT. THAT IMPACTS OUR BUDGET, AND WE ALSO HAVE QUITE A BIT OF GROWTH WE HAVE OPPORTUNITIES TO UPSIZE OUR SYSTEM, SPECIFICALLY ON THE ELECTRIC SIDE, ESPECIALLY WITH THE ELECTRIC CHARGING VEHICLES BEING A LITTLE BIT MORE DOMINAN IN THE WORLD. THOSE VEHICLES, THEY ADD AN IMMEDIATE IMPACT TO YOUR ELECTRIC GRID. THE FUEL SOURCE IS THE ELECTRIC GRID. I ACTUALLY TALKED ABOUT THAT WITH THE ENGINEERING GROUP THAT, THAT'S GOING TO BE PRETTY SIGNIFICANT. TODAY DURING THE CONSENT ITEM, THE BOARD APPROVE THE TESLA CHARGING STATION. IT IS A GREAT REVENUE SOURCE, BUT IT ALSO IS HARD ON THE ELECTRIC SYSTEM. IT REQUIRES UPGRADES. AND ULTIMATELY, IT FLOWS DOWN T THE CUSTOMER. SO HOW DO WE CAREFULLY ADDRESS THAT? THOSE

IMPACTS ARE NOW. THEY'RE FAST. >> I STRONGLY CONSIDER PULLING THAT ITEM FROM THE CONSENT AGENDA BECAUSE WE'VE HEARD ABOU IT FOR A DECADE NOW, HOW EV'S AND CHARGING STATIONS WERE GOIN TO REALLY STRESS THE ELECTRIC GRID AND CHANGE HOW ELECTRIC UTILITIES DO BUSINESS. DO WE HAVE A PLAN IN PLACE FOR HOW WE'RE GOING TO ADDRESS THAT? DO WE HAVE A STRATEGY FOR ARE WE GOING TO TRY TOO PUSH ELECTRIC CHARGING STATIONS IN SPECIFIC

AREAS? >> I CAN GIVE YOU A HIGH-LEVEL POSITION. MY POSITION WOULD BE THAT WE DEFINITELY WANT THEM IN OUR SYSTEM, BUT WE HAVE TO BE STRATEGIC ABOUT HOW THEY'RE DEPLOYED. GEOGRAPHICALLY, WE'RE IN A GREAT LOCATION. I-95 TURNPIKE BETWEEN ORLANDO AND MIAMI OR WEST PALM, WHICH IS TH NEXT BIG CHARGING STATIONS. I THINK THERE'S ONE IN MELBOURNE.

THEY ARE A GREAT REVENUE SOURCE BUT WE DO HAVE TO CONSIDER WHAT KIND OF INSTANTANEOUS IMPACT THEY PUT ON OUR GRID. DOING SOMETHING WHERE IT'S AN AUTOMATED SYSTEM WHERE WE CAN DISCONNECT IT FROM DISPATCH SO THAT THE REST OF OUR RESIDENTIA COMMERCIAL CUSTOMERS CAN OPERAT BECAUSE THESE ARE TRANSIENT CUSTOMERS THAT TYPICALLY DON'T LIVE HERE. THEY TYPICALLY ARE TRAVELING AND EV CHARGING STATIONS, THEY'RE MAKING A HUGE IMPACT ON THE ELECTRIC GRID. WE HAVE TWO OF THEM, WAWA AND THIS ONE. THEY'RE PRETTY BIG PROJECTS.

>> HAVE WE CONSIDERED IMPLEMENTING ANY TYPE OF TIME O USE RATES FOR THESE CHARGING STATIONS SO WE COULD ENCOURAGE THEM TO CHARGE ON OFF-PEAK HOURS?

>> YES. WE ARE GOING TO BE DOIN SOMETHING WITH A TIME OF USE RATE FOR THESE CUSTOMERS BECAUS THEY TYPICALLY ARE GOING TO BE

CHARGING DURING THE DAY. >> UH-HUH.

>> WHEN WE'RE HITTING OUR PEAK DURING THE WEEK. SO THEY ARE GOING TO DEFINITELY IMPACT OUR SYSTEM, AND FINANCIALLY WE NEED TO BE ABLE TO RECOVER THAT COST SO IT DOESN'T IMPACT OUR EXISTING CUSTOMERS. WE WILL BE WORKING ON THAT IN THE NEXT THREE TO SIX MONTHS. IN THE NEA FUTURE, WE'LL BE WORKING ON A PLAN TO DO SOMETHING FOR EV CHARGING STATION PROJECTS WITH DEDICATED METERS. YOU KNOW, DEDICATED SERVICES.

>> AND I DON'T KNOW IF THE DOLLARS MAKE SENSE, BUT ONE LAS THING I WOULD DROP THIS BUG IN STAFF'S EAR IS CONSIDER PLACING DISTRIBUTED ENERGY SOURCES NEAR THESE CHARGING STATIONS SO THAT YOU CAN SHED THE LOAD OFF OF TH SYSTEM. SO FOR EXAMPLE, YOU COULD PUT A BATTERY STATION NEA THERE SO THAT YOU COULD STILL GET THE REVENUE FROM THEM CHARGING, BUT CHARGE THE BATTERIES DURING OFF-PEAK HOURS OR MAKE THE CHARGING FOLKS PAY

FOR THAT TYPE OF SYSTEM. >> YEAH. ONE OF THE THINGS THAT WE'LL BE BRINGING BEFORE THE BOARD IN THE NEAR FUTURE IS THE CONTRIBUTION AND AID POLICY WE CURRENTLY HAVE AND CHANGING THA

[01:25:04]

>> AND LAST THING, I'VE BEEN INVOLVED WITH SOME CHARGING STATIONS FOR CONDO ASSOCIATIONS AND THINGS DOWN SOUTH IN MY DAY JOB, AND FPML SEEMS TO BE A BIG FAN OF THEM OWNING THE CHARGING FACILITIES. THEY TRY TO PUSH THAT WHEREVER POSSIBLE SO THAT THEY CAN A, CONTROL THE ENERGY INFLUENCE OR THE CHARGING STATION. AND B, BE THE ONES GETTING THE REVENUE FROM THE

ACTUAL USE OF THE FACILITY. >> WE'VE HAD SOME INTERNAL DISCUSSIONS ABOUT THAT. THERE ARE SOME, IT WOULD REQUIRE, WE STILL HAVE A LOT OF THINKING TO DO WHEN IT COMES TO THAT, BUT W HAVE HAD SOME INTERNAL DISCUSSIONS ABOUT US POTENTIALL DOING THAT. BUT THAT WOULD INTRODUCE US INTO AN ARENA THAT WE'RE NOT NECESSARILY PREPARED FOR FROM A STAFF PERSPECTIVE.

SO. >> MADAME CHAIR, I HAVE A FOLLOW-UP QUESTION TO THAT BECAUSE I ALSO, THAT WAS ONE THAT WAS INTERESTING TO ME. AND I'M SORRY, THIS IS NOT ON YOUR TOPIC. WE'RE TALKING ABOUT IT NOW SO IT SEEMS MORE POIGNANT.

WHAT EXACTLY DOES THIS CHARGING STATION LOOK LIKE? AND WHAT IS THE, YOU GUYS ARE TALKING ABOUT IT AS IF YOU'VE USED ONE BEFORE I'VE NEVER USED ONE. I HAVE NO IDEA. ARE THEY GOING TO PAY FOR IT WHEN THEY PULL UP WHILE IT'S CHARGING? IS THAT THE PLAN?

>> THE TESLA CHARGING STATION, AND I'M NOT SURE ABOUT THE WAWA BUT THE TESLA CHARGING STATION, YOU HAVE YOUR ACCOUNT WITH TESL OR WHOEVER IT IS, AND YOU WOULD PAY FOR THE ENERGY CONSUMPTION TO CHARGE YOUR CAR, AND THEY WOULD CHARGE YOU DIFFERENT RATE DEPENDING ON FAST CHARGE OR SLO CHARGE. FAST CHARGE, THEY CHARG YOU SIGNIFICANTLY MORE, AND THAT'S ALL DONE THROUGH TESLA.

SO THEY WOULD BE, TESLA WOULD B OUR CUSTOMER, NOT THE INDIVIDUA

CAR CHARGERS. >> OKAY. GOT IT. AND THEN SO TH ONES WE HAVE HERE FOR THE CITY ARE FREE? IS THAT CORRECT?

>> THEY ARE NOT. >> OKAY.

>> THEY ARE NOT FREE. THEY ARE BEHIND THE METER, THE PARKING GARAGE AS PART OF A PILOT PROJECT THAT WE DID FIVE OR SIX YEARS AGO OR SO. SO THE CITY ESSENTIALLY COVERS THAT CHARGE, BUT IT IS A MUCH SMALLER USE THAN THAT 95. I-95 IS MUCH

HIGHER TRAFFIC. >> FOR SURE.

>> MADAME CHAIR, PEOPLE ARE DISCOVERING THE ONE HERE.

>> YES, THEY ARE. >> I'M SURE THEY ARE.

>> YOU HAD ANOTHER QUESTION, MADAME MAYOR?

>> I WAS JUST GOING TO POINT OU WE HAVE A LOT OF NEW PEOPLE IN THE AUDIENCE. MAYBE THAT WHEN YOU WERE TALKING ABOUT THE INCREASES IN THE PCA, THAT THE PCA DOESN'T STAY WITH US. THE PCA IS A PASS-THROUGH COST. SO EVERYTHING THAT YOU SHOWED ON YOUR CHARTS WHEN YOU SAID THIS MUCH IS THE PCA, THAT DOESN'T

STAY HERE. >> NO.

>> AND I JUST WANTED TO REINFORCE, EVEN THOUGH YOU'RE GOING TO TALK ABOUT IT, OR SOMEBODY'S GOING TO TALK ABOUT IT IN THE NEXT ITEM, I JUST KIN OF WANTED TO REINFORCE THAT.

[E.5. Power Cost Adjustment Update August 2023. Presented by Barbara Mika. ]

>> THANK YOU. >> MM-HMM.

>> OKAY. MADAME CHAIR, THE NEXT ITEM IS ACTUALLY BARBARA MIKA A WELL. IT'S ANIMATION ITEM ONLY ON THE POWER COST ADJUSTMENT FO AUGUST OF 2023. THERE IS NO ACTION ITEM TODAY, BUT THERE AR A COUPLE KEY ITEMS I'D LIKE TO IDENTIFY IN THE PRESENTATION, AND ONE OF THEM, THE FIRST ONE IS THE RECOMMENDATION OF THE MINIMUM BALANCE FOR THE RATE STABILIZATION FUND. AND ALSO YOU'LL SEE ON THE OUTLOOK OF TH CHART WHEN WE GET TO IT, HISTORICALLY WE'VE ALWAYS LOOKE AT A 12-MONTH OUTLOOK. WE'LL GO TO A LONGER OUTLOOK. IT LINES U WITH THE FMPA TIMELINE FOR WHEN THEY LOCKED IN GAS PRICES. NO ACTION ITEM FOR TODAY, BUT MOSTLY DISCUSSION ON WHAT THAT LOOKS LIKE FOR THE NEAR FUTURE.

SO BARBARA? >> THANK YOU AGAIN. MADAME CHAI AND BOARD MEMBERS, GOOD AFTERNOON AGAIN. I HAVE THE UPDATE ON THE STATUS OF THE AUGUST 2023 POWER COST ADJUSTMENT WITH UPDATED TABLES AND CHARTS, WITH PROJECTIONS MADE THROUGH FMPA. THIS IS THE QUARTERLY TABLE OF THE POWER COST ADJUSTMENT AND THE CUMULATIVE BALANCE OF THE POWER COST RECOVERY. OUR GOAL IS TO MAINTAIN A RESERVE THAT ALLOWS FOR FLUCTUATIONS IN THE COST OF OUR PURCHASE POWER. DURING THE MONTH OF AUGUST, THE AVERAGE COST OF PURCHASE POWER WAS $72.74 PER MEGAWATT HOUR. THAT WAS WITH A PCA OF $9 PER

[01:30:07]

[01:35:07]

>> ANY QUESTIONS AT THIS TIME? NO? OKAY.

>> I'D JUST LIKE TO POINT OUT THE, IN THE MIDDLE OF THE CHART THERE WHERE YOU SEE THE HUMP, THAT'S THE GOAL WE'VE BEEN TRYING TO ACHIEVE BEFORE THE SUMMER OF 2025 TO TRY TO MITIGATE SOME VOLATILITY IN THE NATURAL GAS MARKET. AND THIS THURSDAY WILL BE THE FMPA BOARD WILL BE CONSIDERING ADDITIONAL, LOCKING IN ADDITIONAL GAS PRICE FOR AFTER APRIL OF 2025.

DISCUSSION ANYWHERE FROM 15-25% THERE'S NO REAL STRONG APPETITE FOR GOING ABOVE THAT, BUT WE'LL SEE WHAT THE OUTCOME OF THAT MEETING PUTS US. BUT I THINK THIS IS A GREAT DESCRIPTION OF WHAT HAPPENS HERE WHERE WE CAN SEE WHERE THE FIRST, YOU KNOW, THE LEFT SIDE OF THE CHART SHOW STABILIZING 75%. 50% IN THE MIDDLE. AND NOT REALLY KNOWING WHAT THE FUTURE HOLDS, THE MARKET COULD BE VERY LOW, OR IT CAN BE VERY VOLATILE. THAT'S WHAT WE'RE TRYING TO PREVENT, I TRYING TO PREVENT ANY KIND OF STRONG SPIKE FOR US TO BE ABLE TO PASS ON TO OUR CUSTOMERS, WE WANT TO AVOID THAT AS MUCH AS POSSIBLE.

>> MADAME CHAIR? >> YES.

>> JUST ONE THING. I'M REALLY GLAD TO SEE THAT WE HAVE, LIKE, A SOLID SIX MONTHS IF WE REALLY NEEDED TO AND WE WOULD STILL BE ABOVE OUR CURRENT ONE MILLION LEVEL. NOT THAT THIS DOESN'T CHANGE EVERY TIME WE LOOK AT IT THEY'RE JUST GUESSES, RIGHT? AN THERE ARE OTHER PEOPLE FROM THE COMMUNITY HERE. THIS IS SITTING IN AN INTEREST-BEARING ACCOUNT, RIGHT? SO IT'S COMPOUNDING AND GROWING ON ITS OWN A LITTLE BIT AS WELL?

>> YES. >> SO HOPEFULLY THE LONGER WE HAVE THAT IN THERE, THE BETTER IT'S HELPING THE WHOLE COMMUNIT TO BE ABLE TO LET THIS LAST LONGER.

>> EVERYTHING WE CAN POSSIBLY GET A RETURN ON, WE'RE TRYING T

INVEST IN. >> MAXIMIZE ON THAT. EVERYTHING

>> PUTTING IT SOMEWHERE. >> AND MADAM CHAIR, ALSO WHAT WE'RE TRYING TO DO, I KNOW YOU'RE TALKING ABOUT PREVENTING VOLATILITY, WHICH IS ANOTHER WA OF SAYING WE DON'T WANT TO HAVE HAPPEN WHAT WE HAD LAST JULY. WE'RE TRYING TO PREVENT THAT FO OUR CUSTOMERS SO THAT WE CAN ABSORB, ESPECIALLY DURING THE

SUMMER MONTHS. >> YES, MA'AM. AND WE CAN'T ABSORB ALL OF IT BECAUSE THAT WOULD BE VERY DIFFICULT FOR US TO DO. BUT AT LEAST A GOOD PORTION OF IT TO MINIMIZE THAT IMPACT. AND IF THE BOARD RECALLS, WE HAVE A THREE-MONTH PCA IMPLEMENTATION. WE'RE GOING TO TRY TO AVOID ANY KIND OF SHARP INCREASE LIKE WE DID LAST YEAR. WE'RE GOING TO DO IT SMALLER AMOUNTS OVER A PERIOD O TIME SO THAT OUR CUSTOMERS, WIT

THE CUSTOMER IN MIND. >> RIGHT NOW, WE'RE ZERO.

>> RIGHT NOW, WE'RE AT ZERO. THIS SHOWS AUGUST, BUT OCTOBER

IS ZERO. >> OCTOBER IS ZERO. AND THAT'S

INCLUDED IN THIS PREVIOUS CHART >> AND YOUR PROJECTION, WHICH WE'RE NOT VOTING ON TODAY, BUT JUST TALKING ABOUT OR LOOKING A IS NOT CHANGING THAT UNTIL JANUARY?

>> YEP. JANUARY WOULD BE ONE DOLLAR. AND WE'LL HAVE NEW PROJECTIONS BETWEEN NOW AND THEN.

>> SOMETHING COULD CHANGE. SO THIS IS JUST WHAT IT LOOKS LIKE

NOW? >> RIGHT.

>> TRYING TO TELL THE FUTURE. JUST LAYING IT OUT THERE.

>> RIGHT. >> A MOTION ON IT?

>> NO, MA'AM. IT'S JUST AN INFORMATION ITEM ONLY.

[E.6. Resolution No. UA 2023-13. New Appointments of Members to the FPUA Advisory Board Committee. Presented by Rachel Tennant. ]

>> THANK YOU SO MUCH. >>> THE NEXT ITEM IS A REQUEST TO APPROVE RESOLUTION 2023-13 FOR THE NEW APPOINTMENTS TO THE UTILITY ADVISORY COMMITTEE. SOM OF THE UTILITY ADVISORY MEMBERS ARE IN THE AUDIENCE HERE. RACHE WILL PRESENT THIS ITEM.

>> ABSOLUTELY. EXCELLENT. MADAM CHAIR, MAYOR HUDSON, MEMBERS OF THE BOARD, THANK YOU VERY MUCH, AS ALWAYS, FOR HAVING ME. AS

[01:40:02]

SERVING AS A COMMUNITY CONDUIT FOR FPUA AND ENGAGEMENT MATCH MAKERS, HELPING US TO FIND THE AREAS IN THE COMMUNITY WHERE WE CAN BEST PUT OUR EFFORTS FOR COMMUNICATING. RIGHT NOW, WE DO A LOT OF BILL INSERTS, WE DO OU WEBSITE, WE DO FACEBOOK, BUT WE'RE REALLY HOPING TO BE ABLE TO LEAN ON THE UTILITY ADVISORY COMMITTEE MEMBERS TO HELP US IDENTIFY AREAS WHERE WE MAY BE MORE IMPACTFUL, WHERE WE CAN GO AND LISTEN, AND/OR TALK WITH COMMUNITY MEMBERS. SO THAT'S PART OF IT. AND OF COURSE, THE POSSIBILITY OF DIRECT REVIEW AN RECOMMENDATIONS OF A NUMBER OF OUR EXISTING POLICIES AND PROCEDURES AND SOME OF THINGS W TALKED ABOUT ARE, FOR EXAMPLE, PROJECT CARE AND BILLING, WHICH ARE PROGRAMS THE UTILITY OFFERS NOW BUT COULD USE A FRESH SET O EYES FROM COMMUNITY MEMBERS TO SAY HEY, THIS IS A GREAT PROGRAM, BUT MAYBE COMMUNICATE IT HERE. OR THIS IS A SO-SO PROGRAM, MAYBE THE COMMUNITY COULD BENEFIT FROM SOME MODIFICATIONS. WE TALKED ALSO ABOUT BILL INSERT TOPICS AND DELIVERY METHODS. A REVIEW OF THAT WOULD BE HELPFUL. WE SELEC THE TOPICS NOW, BUT MAYBE SOME MODIFICATION THERE, DELIVERY LOCATIONS. RIGHT NOW WE MAIL THEM. WE'VE STARTED E-MAILING THEM, ETC. SO THAT'S KIND OF WHERE WE'RE AT. THAT'S MY QUICK UPDATE FOR YOU ON THE UAC. AND WITH THAT, I THINK I AM JUST HERE TO ASK YOU TO PLEASE APPROVE RESOLUTION 2023-13.

AND/OR I CAN ALSO TAKE QUESTIONS.

>> ANY QUESTIONS AT THIS TIME? >> MADAME CHAIR, I JUST HAVE A

[01:45:01]

>> MADAME CHAIR, I JUST HAVE A COMMENT AS WELL. SO MY HOPE IS AND IF I HAVE THE WRONG PERCEPTION OF WHAT THIS COMMITTEE'S GOALS ARE, THEN PLEASE CORRECT ME. BUT MY HOPE IS THAT THE ADVISORY COMMITTEE DOES A FEW THINGS. ONE IS THE COMMUNICATION TOWARD THE COMMUNITY AND HAVING PEOPLE THA ARE EDUCATED THAT CAN, YOU KNOW REALLY TELL ALL OF OUR CUSTOMER A LOT ABOUT WHAT GOES ON HERE. AND TO THE MAYOR'S POINT, WHY SOME OF THE DECISIONS ARE MADE, EVEN THOUGH THEY CAN BE TOUGH DECISIONS, ESPECIALLY AROUND RATES. SO THERE'S THAT PIECE.

ANOTHER PIECE IS I THINK THAT EVERYBODY ALWAYS NEEDS ACCOUNTABILITY, AND I WOULD IMAGINE THAT SOME OF THE BOARD' ACCOUNTABILITY WILL COME FROM THIS COMMITTEE. YOU KNOW, ASKIN US WHY DIDN'T WE PRESS STAFF MORE ON THIS TOPIC OR THAT TOPIC? OR WHY DIDN'T WE ASK ABOUT THIS OR THAT? OR WHAT ARE WE REALLY DOING AS A BOARD TO TRY TO DO THE BEST THING FOR TH COMMUNITY? AND LASTLY, SOME GOO IDEAS. SOME GOOD IDEAS FROM FRESH EYES THAT ARE LOOKING AT THIS FROM A NEW PERSPECTIVE THA CAN ULTIMATELY HELP THE UTILITY BE RAN BETTER. THAT'S MY HOPE.

>> YEP. WE NEED CITIZEN INPUT. >> RIGHT.

>> ALSO, I WOULD LIKE TO CONGRATULATE THOSE THAT ARE THINKING ABOUT COMING. BUT ONE THING THAT I WOULD REALLY LOVE FOR US AS THE BOARD TO DO IS SI IN ON ONE OF THEIR MEETINGS AND SEE WHAT THEY'RE ACTUALLY TALKING ABOUT AND ACTUALLY, YOU KNOW, I KNOW WE CAN'T ALL COME BECAUSE OF SUNSHINE LAW, BUT ON PERSON COME IN, AND MAYBE YOU KNOW TO GIVE THEM THAT ENCOURAGEMENT OF SAYING HEY, WE'RE WITH YOU AND WE HEAR YOU AND WE WANT TO TAKE PART IN WHATEVER THE DECISIONS THAT YOU ARE TRYING TO MAKE. SO I REALLY WOULD LOVE THAT.

>> I WOULD LIKE TO TAKE THIS, MADAME CHAIR, MOMENT TO SAY I THINK THE UAC WOULD APPRECIATE THAT TOO. AND I THINK IF I DIDN'T SAY THAT, THEY WOULD ASK ME WHY I DIDN'T.

>> ONE OF THE THINGS IS WE ALL NEED TO GET IT ON OUR CALENDAR

BECAUSE IT'S EASY TO FORGET. >> THIS, I THINK, BRINGS UP A GOOD POINT. WE DID HAVE SOME INTERNAL CONVERSATIONS ABOUT THAT AND NEEDING TO BE MINDFUL OF THE SUNSHINE LAWS, WHICH IS WHY WE DON'T I THINK HAVE A BLANKET INVITATION OUT THERE ACROSS ALL THE BOARDS AND THE COMMISSION AND EVERYTHING. SO W DON'T REALLY HAVE A PROCESS YET FOR THAT, BUT MAYBE WE CAN FIGURE SOMETHING OUT INTERNALLY WHERE WE CAN AT LEAST COMMUNICATE THE DATES TO YOU OR SOMETHING LIKE THAT. BUT THIS WAS SOMETHING WE DISCUSSED INTERNALLY.

>> MAYBE WE CAN START WITH A COPY OF AGENDA. I DON'T KNOW THAT WE GET THAT, AND I'M NOT SURE IF IT'S ONLINE.

>> YES. THESE ARE PUBLIC MEETINGS. THEY'RE NOTICED. THEY ARE ON OUR WEBSITE, THE AGENDA AND THE PACKET AND THE MINUTES ARE JUST LIKE THE FPUA BOARD MEETING.

>> SO THEY DON'T SHOW UP ON THE CITY'S, THOUGH, RIGHT? JUST THE

FPUA PROBABLY? >> PROBABLY. BUT WE CAN CHECK I

AND SEE IF THE IT'S POSSIBLE. >> BECAUSE FPUA IS ON THE CITY'

TOO. >> SURE, YEAH. ABSOLUTELY. AND THINK WE'RE CHANGING SYSTEMS VERY SOON, WHICH MAY SIMPLIFY

SOME OF THAT. >> YOU MEET HERE?

>> NO. WE MEET AT THE ENERGY SERVICES CENTER OVER ON 37TH

STREET. >> GOT IT. OKAY.

>> WE NEED A READING OF THE RESOLUTION?

>> YES. >> RESOLUTION NUMBER UA 2023-13 A RESOLUTION AMENDING AND SUPERCEDING THE APPOINTMENT OF MEMBERS TO THE FORT PIERCE UTILITIES AUTHORITY ADVISORY

[01:50:03]

COMMITTEE. >> A MOTION TO APPROVE

RESOLUTION NUMBER 2023-13. >> SECOND.

>> PLEASE CALL THE ROLL. >> MRS. GIBBONS?

>> YES, MA'AM. >> MR. LAMERS?

>> YES, MA'AM. >> MRS. BENNETT?

>> YES, MA'AM. >> I ESPECIALLY WOULD LIKE ANY ADVISORY COMMITTEE MEMBERS TO COME TO THE MEETINGS TOO. AS

MANY AS YOU CAN AND CAN STOMACH >> THANK YOU VERY MUCH.

[E.7. Resolution No. UA 2023-14 Delegation of Authority. Presented by Caroline Valentin. ]

>>> MADAME CHAIR, THE NEXT TWO ITEMS ARE GENERAL COUNCIL.

>> THANK YOU. THE NEXT ITEM ON THE AGENDA IS RESOLUTION NUMBER UA-2023-14. IF YOU WOULD LIKE, CAN ASK THE MADAME CLERK TO PLEASE READ THE TITLE OF THE RESOLUTION.

>> RESOLUTION NUMBER UA-2023-14 A RESOLUTION OF THE BOARD OF TH FORT PIERCE UTILITIES AUTHORITY ADOPTING A POWERS, DUTIES, AND SIGNATURE AUTHORITY AND PROVIDING FOR ERRORS REPEAL, SEVERABILITY, AND EFFECTIVE DATE.

>> THANK YOU. AND HOPEFULLY EAC OF YOU HAD THE TIME TO GO THROUGH THIS IN DETAIL. MANY OF YOU HAVE ASKED SOME GREAT QUESTIONS, AND WE'VE DISCUSSED THIS IN DETAIL OVER THE PAST COUPLE WEEKS, BUT THE PURPOSE O THIS RESOLUTION IS REALLY TWO-FOLD. AND KIND OF GOING WIT OUR DISCUSSION ON STRATEGIC GOALS, THEY'RE IN LINE WITH SMART GROWTH, BRINGING THE UTILITY UP TO PRESENT DAY IN TERMS OF HOW WE OPERATE AND BE EFFICIENT AND THAT SORT OF THING, AS WELL AS STREAMLINING AND AUTOMATING PROCESSES. AND ALTHOUGH WE WILL FOCUS A LOT ON TECHNOLOGY FOR THAT STRATEGIC GOAL, INTERNALLY WE'RE ALWAYS WORKING TO BE MORE EFFICIENT SO THAT WE CAN DRIVE COSTS DOWN AN OPERATING COSTS AND SUCH. SO THIS RESOLUTION HOPEFULLY ACHIEVES A MORE EFFICIENT PROCESS FOR SOME OF THE SMALLER ADMINISTRATIVE FUNCTIONS THAT REALLY AREN'T NECESSARY FOR THE BOARD TO HAVE TO REVIEW, SUCH A LIKE A $300 CONTRACT OR THAT SORT OF THING WHERE IT REALLY ISN'T EFFICIENT FOR THE CONTRAC TO WAIT TWO WEEKS TO GET ON AGENDA JUST TO GET APPROVED. TH BUSINESS OF THE UTILITIES IS ON HOLD UNTIL THAT TIME. IT'S ALSO MEANT TO MEMORIALIZE SOME OF TH DUTIES, POWERS, AND AUTHORITY THAT THIS BOARD HAS GRANTED IN THE PAST. MANY OF THESE ITEMS YOU WILL RECOGNIZE AS BEING IN CURRENT POLICIES OR THE BOARD HAS ALREADY VOTED ON TO APPROVE THE GOAL OF THIS RESOLUTION WOULD BE TO HAVE ONE DOCUMENT WHERE IT SORT OF CAPTURES ALL O THOSE ITEMS. OF COURSE, AS TIME GOES ON, WE CAN ADD TO THIS LIST, SUBTRACT FROM THIS LIST. IT IS A LIST THAT CAN EVOLVE WITH TIME. WITH THAT BEING SAID I'LL QUICKLY GO THROUGH SOME OF THESE SECTIONS. WHAT YOU'LL SEE IS THE PURPOSE OF THIS RESOLUTION IS TO SET FORTH POWERS, DUTY, AND SIGNATURE AUTHORITY FOR THE POSITIONS OF THE DIRECTOR OF UTILITIES AND THE GENERAL COUNCIL. THIS POLIC IS NOT MEANT TO LIMIT POWERS OR DUTIES OR RESTRICT THEM. IT'S REALLY MEANT TO KIND OF OUTLINE AND CLARIFY SOME SO THAT EVERYBODY'S ON THE SAME PAGE, AND WE HAVE PROCEDURES IN PLACE TO MAKE SURE THE FUNCTIONS ARE BEING PERFORMED APPROPRIATELY, AND THAT WE HAVE INTERNAL CHECK AND BALANCES AND THAT SORT OF THING. SO YOU'LL SEE SOME OF TH THINGS YOU MAY ALREADY RECOGNIZ THAT YOU HAVE PREVIOUSLY GRANTE THE DIRECTOR OF UTILITIES UP TO $50,000. THIS WOULD DO THE SAME FOR THE POSITION OF THE GENERAL COUNCIL AS WELL. WHAT IS DIFFERENT, THOUGH, THIS WOULD ALLOW THE BOARD TO VOTE HERE AN NOW THAT SUCH EXPENDITURES ARE APPROVED AS LONG AS THEY MEET THE REQUIREMENTS OF THIS RESOLUTION. SO OUR CHARTER DOES REQUIRE THAT EVERY CONTRACT BE SIGNED BY THE CHAIR, THE VICE CHAIR, OR THE SECRETARY. AND THEN OTHER INSTRUMENTS CAN BE DELEGATED TO OTHER MEMBERS OF THE AUTHORITY. SO WE DON'T WANT THE BOARD CHAIR TO FEEL LIKE SHE'S APPROVING A CONTRACT ON ITS OWN WITHOUT FURTHER BOARD APPROVAL. SO THIS RESOLUTION GIVES THAT APPROVAL AND STATES THAT AS LONG AS THOSE EXPENDITURES MEET OUR PURCHASIN PROCEDURES AND MANUALS, THAT THEY MEET THE MINIMUM CONTRAC REQUIREMENTS, THEY'RE REVIEWED AND APPROVED BY THE GENERAL COUNCIL AS TO LEGAL FORM AND EFFICIENCY AND WE'RE NOT SPLITTING PURCHASES UP TO MEET

[01:55:02]

ALL OF THOSE SUB-DELEGATIONS WILL BE FILED IN THE OFFICE OF THE GENERAL COUNCIL. SO WE DON' HAVE THE SITUATION WHERE WE'RE SAYING HEY, WHERE IS THAT MEMO? OR WHERE IS THAT DELEGATION OF AUTHORITY? WHEN WAS THAT DONE? WE'LL HAVE A CLEAR PLACE WHERE IT EXISTS. IN ADDITION, IT REQUIRES INTERNAL CONTROLS BE MAINTAINED. SO THE DELEGATOR IS ULTIMATELY RESPONSIBLE FOR THE DUTIES THAT THEY SUB-DELEGATE. BUT WE WANT THE DELEGATOR TO ESTABLISH INTERNAL CONTROL SO IT'S NOT JUST A PASS TO GO FOR THE DELEGATEE TO PERFORM THOSE DUTIES WITHOUT SOME REVIEW AND CHECKS BY THE PERSON THAT DELEGATED THAT AUTHORITY. AND FINALLY, AS I MENTIONED EARLIER IT DOES LIST OUT THE MINIMUM CONTRACT REQUIREMENTS. AND SOME OF THESE, AS THEY RELATE TO PURCHASING AND PROCEDURES, WE WILL MAKE PART OF THE PURCHASIN MANUAL, AND THEN WE MAY REVISE THIS AT THAT TIME. BUT THIS IS AN AVENUE FOR US TO REALLY MOVE FORWARD NOW AND BE MORE EFFICIENT AND GET THE ADMINISTRATIVE DAY-TO-DAY THING DONE AS QUICKLY AS POSSIBLE. SO WITH THAT, I'LL TAKE ANY

QUESTIONS YA'LL MAY HAVE. >> ANY QUESTIONS?

>> MADAME CHAIR, I JUST HAVE ON QUICK QUESTION. I SHOULD HAVE ASKED THIS THE OTHER DAY. AS FA AS THE INTERNAL CONTROLS PORTIO OF THAT GOES, ARE THEY GOING TO NEED TO PUT IT IN WRITING? IS THERE GOING TO BE A FORM THAT YOU'LL THEN KEEP ON?

>> SO INTERNAL CONTROLS CAN BE, IT CAN BE TAILORED TO THE ITEM THAT'S BEING DELEGATED, BUT WE ALREADY DO HAVE A NUMBER OF INTERNAL CONTROLS IN PLACE IN GENERAL, AND THEY WON'T NECESSARILY BE WRITTEN DOWN, ALTHOUGH WE HAVE A NUMBER OF WRITTEN PROCEDURES. BUT FOR EXAMPLE, PURCHASES IN GENERAL, WHICH IS A BIG-TICKET ITEM THROUGH THIS RESOLUTION, THEY HAVE TO GO THROUGH A REC SYSTEM IT'S NOT SOMEONE WITH A $25,000 CREDIT CARD LIMIT MAKING PURCHASES. IT REALLY IS A PROCESS THAT'S REVIEWED BY MULTIPLE PEOPLE TO ENSURE THAT WE HAVE THE FUNDS BUDGETED FOR THIS. IT'S PART OF WHAT'S BEEN DECIDED IS THE BEST PATH FOR TH UA, AND THOSE ARE THE KINDS OF INTERNAL CONTROLS THAT WE WOULD HAVE. ON THE FLIP SIDE, ANOTHER EXAMPLE OF A DIFFERENT SET OF CONTROLS IS WE HAVE JAVI BEING ALLOWED TO SIGN APPLICATIONS FO GRANT AGREEMENTS. RACHEL'S GROU IS TASKED WITH THE GRANT ADMINISTRATION, AND THEY CAN HAVE INTERNAL CONTROLS OF HOW THEY WANT TO MAKE SURE THAT THOSE, THE APPLICATIONS ARE KEP IN THE DEPARTMENTS, AND THAT SORT OF THING. AT THE BOARD LEVEL, WHAT YOU'LL FIND IN THE RESOLUTION IS THERE'S SOME LANGUAGE IN THERE THAT SOME OF THESE ITEMS YOU WILL BE SEEING. FOR EXAMPLE, PURCHASES, YOU'LL GET A REPORT FROM JAVI AT SUCH INTERVALS AND FREQUENCY AND DETAIL DESIRED BY THE BOARD. THAT IS UP TO THE BOARD TO ESTABLISH THOSE TYPES OF CONTROLS OF WHAT YOU WANT TO SE

AND IN HOW MUCH DETAIL. >> OKAY. AND AS FAR AS THE DELEGATION GOES? I FEEL LIKE NOBODY CAN HEAR ME. AS FAR AS THE DELEGATION GOES, SO LET'S SAY JAVI IS OUT, AND HE'S GOING TO DELEGATE TO RACHEL TO SIGN GRANTS WHILE HE IS NOT HERE OR WHATEVER. WAS THE PAPER WORK TRAIL, IS THAT ALREADY CLEARLY

DEFINED AS WELL? >> YES.

>> OKAY. >> AS PART OF THE RESOLUTION, THAT'S A GREAT QUESTION. WHAT W WOULD LIKE IS FOR THOSE

[02:00:03]

THE SCOPE OF YOUR AUTHORITY? >> RIGHT. I MEAN, SO I'M THINKING ABOUT IT, I CAME FROM INTERNAL CONTROLS. THAT'S MY PAST, SO THAT'S WHY I'M ASKING. SO WE WERE, WE HAD TO BE SOCS COMPLIANT FOR EVERYTHING. WE ALWAYS HAD TO HAVE TWO SIGNS, ALL THAT STUFF. I'M THINKING MORE OF LIKE I WANT IT TO BE EASY FOR THEM TOO, RIGHT? THEY PUT IT IN A MEMO, AND MAYBE IT JUST NEEDS TO BE A SCRIPT FOR WHICHEVER SPECIFIC THING SO THA THEN POOR JAVIER ISN'T TRYING T FILL OUT THIS FORM WITH ALL OF THIS, YOU KNOW, JARGON IN THERE EVERY TIME HE GOES. SO MAYBE IT'S SOMETHING THAT IS AN EASIE LIKE OKAY, SO MAYBE IF IT'S SIGNING A CHECK OR WHATEVER, IF THERE'S A WAY TO AUTOMATE SOME OF THOSE SO THAT HE CAN SAY I'M NOT IN THE OFFICE, SO I'M GOING TO DELEGATE TO THIS PERSON, AND THEN IT BYPASSES AND JUST AUTOMATICALLY GOES TO THAT PERSON WHILE HE'S OUT OF THE OFFICE. THAT BEING ONE PART OF IT. THE OTHER PART COULD BE TO HAVE THOSE FORMS PRE-DONE WITH POTENTIAL DELEGATION TOPICS SO THAT IT'S MORE OF A PLUG AND PLAY KIND OF THING.

>> THAT'S A GREAT SUGGESTION. YES. ALONG THOSE LINES, I HAVE SEEN EXAMPLES OF OTHER ENTITIES WHERE THEY DO HAVE A STANDARD FORM LIKE THAT WHERE IT DOESN'T TAKE SO MUCH EFFORT TO WRITE OU THE SCOPE. IT IS KIND OF A, YOU COULD EVEN BE LIKE CHECK THE BO

TYPE OF THING. >> THANK YOU.

>> ANYONE ELSE? >> MADAME CHAIR, IN HERE IT SAY IF THEIR EXPENDITURES UNDER $50,000 THAT ARE SIGNED, THEY'L BE REPORTED TO THE BOARD WHEN THE BOARD WANTS IT IN SUCH DETAIL AS WE WANT. HAVE EITHER ONE OF YOU THOUGHT THAT THROUGH

IN TERMS OF WHAT YOUR PLAN IS? >> SO WE CAN GIVE YOU A REPORT THAT GIVES YOU ALL OF THEM, OR WE CAN GIVE YOU SOME KIND OF THRESHOLD OF WHAT THAT DOLLAR AMOUNT WOULD BE. YOU PROBABLY WOULDN'T WANT TO SEE ANYTHING BELOW $20-$25,000.

>> I DON'T KNOW. I'LL JUST TELL YOU AT THE CITY MANAGER DOES THIS ONCE A MONTH WITH ANYTHING THAT HE SIGNED THAT IS BELOW HI SIGNING AUTHORITY. ALL IT IS IS A DATE AND WHO'S THE PAYEE. IT' A VERY SIMPLE REPORT. YOU CAN D WHATEVER THE BOARD WANTS. I

DON'T KNOW. >> WE HAVE THE ABILITY FROM OUR SYSTEM TO PULL THAT VERY QUICKL AND SEND THAT IN AN EXCEL OR PD

FORM. >> AND IT'S JUST ATTACHED TO YOUR DIRECTOR'S REPORT OR YOUR REPORT IN THE BOARD THING, AND THAT WAY WE KNOW. BECAUSE SOMETIMES PEOPLE ASK YOU WHY AR YOU DOING THIS? WELL, I DIDN'T KNOW I WAS DOING THAT.

>> RIGHT, YEP. YEAH. SO IF IT I THE CONSENSUS OF THE BOARD, WE CAN ESTABLISH THAT SCHEDULE NOW OR THE FORMAT NOW IF YOU WANT T OPEN IT UP FOR DISCUSSION. WE COULD DO THAT.

>> DISCUSSION ON HOW WE WILL PRESENT THE INFORMATION TO THE BOARD? WHAT'S THE BOARD'S PLEASURE?

>> WE CAN START WITH THE FULL REPORT, AND THEN THE BOARD CAN SAY WAIT, THIS IS WAY TOO MUCH, NARROW IT DOWN. WE CAN START WITH A REPORT OF EVERYTHING, AN THEN THE BOARD CAN DECIDE THAT

IT'S TOO MUCH OR THEY LIKE IT. >> AS LONG AS IT'S EASY TO PULL THAT'S THE POINT TOO. WE DON'T WANT TO BE BOGGED DOWN WITH A BUNCH OF PAPER WORK. THAT'S WHA THIS IS TRYING TO ELIMINATE. SO HOPEFULLY IF IT'S EASY TO RUN A REPORT FOR ANYTHING OVER WHATEVER X DOLLARS THAT WE SAY, THEN IT JUST GIVES US THE DETAILS FIRST, THEN THE DOLLAR AMOUNT, AND THEN IF WE HAVE ANY QUESTIONS, WE CAN ASK AFTER. I THINK, YOU KNOW, IN MY HEAD I

FEEL LIKE -- >> WOULD IT BE EASIER TO PUT IT

ON AN EXCEL SPREAD SHEET? >> MOST LIKELY THE REPORT COMES FROM EXCEL. I THINK IT COMES OU THROUGH EXCEL OR PDF.

>> WHATEVER. WHATEVER WORKS. WHATEVER WORKS.

>> AND E-MAIL IT TO US? >> MY SUGGESTION WOULD BE AS AN ATTACHMENT TO THE DIRECTOR'S ITEM ON THE BOARD AGENDA. THEN

IT'S PUBLIC RECORD TOO. >> THAT'S A GREAT IDEA.

[02:05:02]

>> THAT WOULD BE GREAT. >> WE'RE NOT HIDING ANYTHING.

>> SO WHAT I'M HEARING IS, WAS IT A MONTHLY REPORT? IS THAT

WHAT YOU SAID? >> ONCE A MONTH.

>> A MONTHLY REPORT THAT INCLUDES ALL CONTRACTS UNDER TH $50,000 THRESHOLD, YOU WOULD SE A LIST OF THOSE.

>> THAT YOU SIGNED. >> THAT THE CHAIR HAS SIGNED,

THAT'S RIGHT. >> OKAY. THAT THE CHAIR SIGNED,

THAT'S RIGHT. >> SO YOU HAD SOMETHING YOU WANTED TO SAY? DO I HAVE A MOTION FOR A RESOLUTION?

>> HOLD ON FOR A SECOND. I'VE GOT A COUPLE FOLLOW-UP QUESTION ON WHAT WE'RE TALKING ABOUT HERE. JAVI, CURRENTLY BY THE CITY CHARTER, YOU'RE REQUIRED T BRING WHAT CONTRACTS TO THE BOARD? IS IT ANYTHING OVER $10,000?

>> ALL CONTRACTS, ZERO DOLLAR O WHATEVER DOLLAR AMOUNT. BY CHARTER, IT SAYS ALL CONTRACTS MUST BE SIGNED BY THE BOARD.

>> HOW MANY CONTRACTS DO YOU SIGN A MONTH THAT ARE FOR UNDER $40-$50,000? JUST OUT OF CURIOSITY.

>> YOU DON'T SIGN ANYTHING. THE CHAIR SIGNS.

>> YEAH.

THE REQUIREMENTS SET FORTH IN THIS RESOLUTION, THAT THE BOARD HAS ESTABLISHED, AND THEREFORE IT DOESN'T REQUIRE FURTHER BOAR APPROVAL. YA'LL ARE APPROVING THAT RIGHT NOW, AND HE CAN SUBMIT IT TO THE CHAIR FOR SIGNATURE.

>> SO IT WOULD JUST GO DIRECTLY FROM JAVI TO THE CHAIR AND

SECRETARY? >> THAT'S RIGHT. INSTEAD OF COMING THROUGH A MEETING EVERY TIME.

>> EXACTLY. THAT'S WHAT I WANTE TO MAKE SURE, SO AS LONG AS IT' GETTING TO THEM, WHY DO WE REALLY AS A BOARD NEED TO SEE IT? BUT I GUESS YOU'RE TELLING ME NOW IT WON'T BE ON THE CONSENT AGENDA IF THEY ALREADY SIGNED IT, AND THAT ANSWERS MY

QUESTION. >> UNDER A CERTAIN AMOUNT.

>> CORRECT. >> AND MOST OF THESE ARE RELATE TO TIMELINES. WE'RE TRYING TO GET TO A TIMELINE. FOR EXAMPLE, WE HAD ONE WITH THE FEMA REIMBURSEMENT APPLICATION, WE HAD ONE WITH A GRANT APPLICATION, SO THESE THINGS AR ALWAYS ON A VERY TIGHT TIMELINE AND WE'RE TRYING TO PUSH IT ON TO THE AGENDA TO GET IT SIGNED WHEN IT'S SOMETHING THAT REALLY YOU KNOW, WE SHOULD MOVE ON IT AS QUICKLY AS POSSIBLE, ESPECIALLY WHEN IT COMES TO FEM REIMBURSEMENT OR A GRANT

APPLICATION. >> THEY DON'T MOVE THAT FAST.

>> BUT WE HAVE TO MEET THEIR DEADLINES.

>> I HAVE ONE EXTRA QUESTION. CAROLINE, YOU CAN PROBABLY ANSWER THIS ONE. SECTION TWO, WE'RE DEALING WITH EMERGENCY PURCHASES. HOW ARE YOU DEFINING AN EMERGENCY?

>> SO EMERGENCY PURCHASES, THIS POLICY IS CURRENTLY IN THE BOAR RULES AND PROCEDURES WORD FOR WORD AS IT'S DESCRIBED IN THERE MY UNDERSTANDING IS IT WOULD EITHER BE DURING A DECLARATION OF EMERGENCY, THAT IT WOULD BE ESTABLISHED EITHER BY THE CITY, THE COUNTY, OR THE STATE OR A SITUATION EVEN BEYOND THAT WHER IT WOULD BE DETRIMENTAL TO THE FPUA TO WAIT. SO IT MIGHT COST THE FPUA MORE MONEY, IT MIGHT B DETRIMENTAL TO THE WELFARE OF THE CITIZENS, SAY FOR EXAMPLE I IT WAS AN EMERGENCY PURCHASE THAT WAS REALLY REQUIRED TO GET POWER UP AND RUNNING SOMEWHERE OR IF IT WAS A SITUATION IF WE DIDN'T GET THIS SERVICE RIGHT NOW, WE MIGHT HAVE THE FPUA OPE AND VULNERABLE, WHICH WE WOULDN'T WANT TO DO. SO IT'S SITUATIONS LIKE THAT WHERE IT WOULD REALLY BE DETRIMENTAL TO THE FPUA IN TERMS OF MONEY OR THE HEALTH, SAFETY, AND WELFARE OF THE PEOPLE.

>> I UNDERSTAND THE FIRST PART OF THE ANSWER. I AGREE WITH THAT. ANYTHING UNDER A DECLARATION OF EMERGENCY OR GOING TO BE SIGNIFICANTLY DETRIMENTAL, WE LOSE FOUR OR FIVE TRANSFORMERS, AND WE HAVE TO MAKE A BIG PURCHASE RIGHT AWAY. I UNDERSTAND THAT. BUT IF WE'RE GOING TO BASE THIS ON COST, THAT'S NOT EXACTLY AN EMERGENCY. THAT'S JUST THE ECONOMIC SITUATION. THAT IS SUPPLY AND DEMAND ESSENTIALLY.

IF YOU THINK ABOUT IT, COSTS AR ALWAYS GOING TO GO UP. I DON'T WANT SOMEONE TO LOOK AT IT AND GO IT'S GONE UP 5%, THAT'S AN EMERGENCY, WE DON'T NEED TO RUN IT BY, WE JUST DO A REPORT, AND

[02:10:02]

>> I THINK THAT'S AN EXCELLENT POINT YOU RAISE, AND THE TYPE O FINANCIAL EMERGENCIES THAT I MIGHT IMAGINE THAT THE BOARD WOULD WANT US TO PROCEED WITH I SOMETHING LIKE, SAY, IF, AND I DO AGREE WITH YOU THAT REALLY SOME OF THESE PURCHASES CAN BE PLANNED IN ADVANCE, AND THAT IS ULTIMATELY WHAT WE WILL ALL STRIVE TO DO. FOR EXAMPLE, IF A THE LAST MINUTE WE GOT AN INSURANCE PREMIUM RATE OFFER AN WE HAD TO SIGN IT WITHIN X DAYS AND REALLY THERE WERE NO OTHER OPTIONS AND WE KNOW THAT THIS I WHAT WE'RE GOING WITH, AND TO WAIT X AMOUNT OF DAYS TO GET TO THE BOARD LEVEL, THEN IT WOULD MAYBE CAUSE US TO LOSE THAT LOCK-IN RATE OR SOMETHING LIKE THAT, BUT GRANTED WITH THAT BEING SAID, PROPER PLANNING WIL PREVENT MOST OF THOSE. THAT SHOULD BE A VERY RARE SITUATION BUT THAT'S THE TYPE OF THING I' THINKING, AS OPPOSED TO SOME OF THE ITEMS YOU MENTIONED, WHICH AGREE WITH SHOULD NOT BE CONSIDERED AN EMERGENCY.

>> ALL YOUR SCENARIOS MAKE SENS TO ME. IT SHOULD NOT BE ABUSED BY A SHORT OR SMALL PRICE INCREASE. I HATE TO SAY SMALL, BUT ANYTHING WE'RE DEALING WITH IS NEVER SMALL IN THIS INDUSTRY TWO PERCENT, THREE PERCENT, THA SHOULDN'T BE USED IN THOSE CIRCUMSTANCES. 10-15%, MAYBE SO 20%, DEFINITELY BECOMES A LITTL

MORE SIGNIFICANT. >> ONE THING TOO I'D LIKE TO REASSURE YA'LL ABOUT IS IN THE PIPELINE, WE DO PLAN TO TAKE A HARD LOOK AT OUR PURCHASING PROCEDURES, MANUAL, AND POLICIES. AND THIS IS REALLY DEFINITELY AN ITEM THAT WILL BE INCLUDED IN THERE. IT MAY EVEN SPEAK TO WHAT IS THE DEFINITION OF AN EMERGENCY? AND I MIGHT NO KNOW IT OFF THE TOP OF MY HEAD, IT COULD BE DEFINED IN THERE, BUT IT WILL ALLOW ANOTHER OPPORTUNITY TO MAKE SURE THAT THE DEFINITION OF EMERGENCY IS

IN LINE WITH WHAT YA'LL WANT. >> I'M FOR THE RESOLUTION AS WRITTEN. I JUST WANT MANAGEMENT TO UNDERSTAND THAT'S A POWER NO

TO BE ABUSED. >> THAT'S RIGHT. I THINK TOO, NOT ONLY IT'S GOING TO HAVE TO GO THROUGH TWO OTHER SIGNATURES TWO BOARD MEMBERS WILL STILL HAVE TO SIGN THOSE CONTRACTS OR

THAT PURCHASE. >> DIDN'T IT SAY IN HERE?

>> UNLESS THE CHAIR. >> I THOUGHT IT LOOKED LIKE HE

HAD A. >> UNLESS THE CHAIR CALLS AN

EMERGENCY MEETING. >> I THOUGHT HE HAD AUTHORITY T SIGN. YOU ASK THE CHAIR TO CALL AN EMERGENCY MEETING OR URGENT RESPONSE IS REQUIRED, THE DIRECTOR MAY PROCEED WITH AN EXPENDITURE ON AN EMERGENCY BASIS, WHICH SUGGESTS TO ME THA HE'S GOT AUTHORITY TO CUT THE CHECK AND BE DONE WITH IT AND

ASK FORGIVENESS LATER. >> THAT IS GOOD CLARIFICATION.

WHAT IT DOES HAVE IN YOUR POLICIES AND PROCEDURES CURRENTLY IS THAT THE OFFICIAL RATIFICATION OF THE CONTRACT WILL GO ON THE NEXT BOARD MEETING FOR BOARD APPROVAL, YES BUT TECHNICALLY, YES, HE HAS MADE THE DECISION.

>> A LITTLE HARD TO GET HE MONEY BACK AFTER YOU SPENT IT.

>> I THINK THERE'S, TO ADD A LITTLE BIT OF COMFORT TO WHAT WE'RE TALKING ABOUT HERE, IS IF IT IS AN EMERGENCY, ALL THE BOARD MEMBERS WOULD LIKELY KNOW ABOUT IT. SO YOU WOULD KNOW THA

IT WOULD BE HAPPENING. >> THAT IS TRUE. YOU'VE ALWAYS BEEN VERY COMMUNICATIVE IF THERE'S A PROBLEM. I'M NOT WORRIED ABOUT YOU ABUSING IT. I'M WORRIED ABOUT THE NEXT PERSON WHEN WE'RE GONE ABUSING IT.

>> THAT'S EXACTLY IT. >> YES, SIR?

>> I THINK THAT'S GREAT DISCUSSION AND DEFINITELY VERY INSTRUCTIVE FOR WHEN WE IN THE NEAR FUTURE TACKLE THE PURCHASING POLICIES AND PROCEDURES TO MAKE SURE WE REALLY HAVE A GOOD DEFINITION O WHAT IS AN EMERGENCY.

>> WITH THAT, I'LL MAKE A MOTIO TO APPROVE RESOLUTION UA NUMBER

2023-14. >> SECOND.

>> PLEASE CALL THE ROLL. >> MR. FEE?

>> YES, MA'AM. >> MRS. GIBBONS?

>> YES, MA'AM. >> MAYOR HUDSON?

[E.8. Public Records Training. Presented by Caroline Valentin. ]

>> YES, MA'AM. >> MRS. BENNETT?

>> YES, MA'AM. >> MRS. VANTINE HAS THE NEXT ON AS WELL. ARE WE CHANGING POSITIONS?

>> ARE YOU GOING TO DO A POWERPOINT?

>>> THIS IS TOO ADVANCED FOR ME IS IT SHOWING UP ON YA'LLS, THE

[02:15:03]

DESKTOP? >> WAIT, WAIT, WAIT.

>> CAPITAL OR ANYTHING? ALL RIGHTY. SO THE ONLY THING STANDING BETWEEN YA'LL AND DINNER IS ME. AND IT'S REALLY JUST TO KIND OF CONTINUE THIS BOARD TRAINING SERIES. AND WHAT THIS PRESENTATION RELATES TO IS YOUR STRATEGIC GOAL OF STRONG UTILITY GOVERNANCE, AND IT'S REALLY HARD. I CAN'T EVEN SEE SOME OF YA'LL FROM DOWN HERE. I'M SYMPATHIZING WITH BARBARA RIGHT NOW. BUT SO THE NEXT TRAINING SERIES, AND LIKE I SAI THIS IS GOING TO GO THROUGH THE END OF THE YEAR, BUT THE NEXT TOPIC I'D LIKE TO DISCUSS IS TH OTHER HALF OF OPEN GOVERNMENT.

AND SO LAST BOARD MEETING, WE TALKED ABOUT SUNSHINE LAW AND OPEN MEETING, AND TODAY WE'RE GOING TO TALK ABOUT THE PUBLIC RECORDS LAW, WHICH IS OPEN RECORDS. AND AS WE STARTED OUT LAST TIME, I WOULD LIKE FOR YA'LL TO BE FAMILIAR OF THE SOURCE OF THE PUBLIC RECORDS LAW. THE SUNSHINE REQUIREMENTS WERE IN 24-B OF THE FLORIDA CONSTITUTION, WHEREAS THE OPEN RECORDS PORTION IS IN 24-A OF THE FLORIDA CONSTITUTION. SO THIS IS REALLY INGRAINED IN FLORIDA'S BELIEF IN HOW WE OPERATE GOVERNMENT. IT'S ALSO BEEN CODIFIED AT CHAPTER 119 FLORIDA STATUTES. THE WHOLE CHAPTER DEALS WITH PUBLIC RECORDS. SO THIS SLIDE RIGHT HERE IS A GOOD SUMMARY OF WHAT THE PUBLIC RECORDS LAW IS. AND BASICALLY, IT PROVIDES A RIGHT OF ACCESS TO GOVERNMENTS, AS WELL AS PRIVATE ENTITIES ACTING ON BEHALF OF A GOVERNMENT. AND WE'LL GET INTO THAT LATER, BUT IN THE ABSENCE OF AN EXEMPTION, WHICH IS CREATED BY THE LEGISLATURE, PUBLIC RECORD LAWS REQUIRE THE RIGHT OF ACCESS TO ALL MATERIALS MADE OR RECEIVED BY AN AGENCY IN CONNECTION WITH THE TRANSACTION OF OFFICIAL BUSINESS, WHICH ARE USED TO PERPETUATE, COMMUNICATE, OR FORMALIZE KNOWLEDGE. AND I PUT THE SECTIONS IN DIFFERENT COLOR BECAUSE WE'RE GOING TO TOUCH ON EACH OF THESE ITEMS TO EXPLAIN WHAT THE NUANCES OF PUBLIC RECORDS LAW IS. ALL RIGHT. SO WHAT ARE PUBLIC RECORDS? AND FROM A BOARD'S PERSPECTIVE, JUS KEEP IN MIND IT'S PRACTICALLY ALMOST EVERYTHING. SO IT WILL B SOUND RECORDINGS, IT WILL BE THIS LIST IS WHAT COMES FROM TH ACTUAL STATUTES, PAPERS, LETTERS, MAPS, ANYTHING USED IN CONNECTION WITH THE TRANSACTION OF OFFICIAL BUSINESS BY THE FPU IS GOING TO BE CONSIDERED A PUBLIC RECORD. THAT, OF COURSE, WOULD INCLUDE TEXT MESSAGES, E-MAILS, AND SOME MAY BE SURPRISED THAT EVEN DRAFTS OF DOCUMENTS THAT HAVE BEEN CIRCULATED FOR OTHERS TO REVIEW AND COMMENT ON, THOSE ARE ALL PUBLIC RECORDS. SO FOR EXAMPLE, WITH TEXT MESSAGE, IT'S IMPORTANT TO REALLY UNDERSTAND THAT ANYTHING TEXTED, EVEN ON YOUR PRIVATE PHONE, IS A PUBLIC RECORD IF IT RELATES TO OFFICIA BUSINESS AT THE FPUA. ONE TIP O TRICK I THINK IS A STANDARD PRACTICE IS IF YOU GET A TEXT MESSAGE AND YOU DON'T LIKE TO KEEP TEXT MESSAGES FOREVER ON YOUR PERSONAL DEVICE, TAKE A SCREEN SHOT OF IT, AND SEND IT TO YOUR FPUA E-MAIL. YOU'VE DON YOUR JOB OF HAVING THAT TEXT MESSAGE PRESERVED. AND IF YOU GET INTO A HABIT OF DOING THAT PERIODICALLY OR EVEN EVERY TIME YOU RECEIVE ONE, THAT'S THE BES PRACTICE. SAME GOES WITH E-MAILS. REALLY, WE DO A GREAT JOB HERE OF COMMUNICATING THROUGH YOUR FPUA E-MAIL. BUT I FOR SOME REASON COMMUNICATIONS DID EXTEND INTO PRIVATE E-MAIL ACCOUNTS, JUST FORWARD THAT TO YOUR FPUA E-MAIL BECAUSE YOU'D MUCH RATHER HAVE SOMEONE EXAMINING YOUR FPUA E-MAIL THAN LOOKING THROUGH YOUR PERSONAL E-MAIL TO SEE WHETHER PUBLIC RECORDS EXIST. AND LIKE I MENTIONED, JUST KEEP IN MIND THAT EVEN DRAFTS OF LIKE MEMOS OR POLICIES OR ANY TYPE OF CORRESPONDENCE, THOSE ARE ALSO PUBLIC RECORDS IF THEY'VE BEEN SHARED AND USED TO BASICALLY CREATE THE FINAL DRAFT. ALL RIGHT. WHAT IS AN AGENCY? THE FPUA BOARD IS AN AGENCY. THE FPUA IS AN AGENCY. HERE IS THE DEFINITION BY STATUTE, AS YOU CAN SEE AUTHORITY, MUNICIPAL OFFICER, BOARD, THEY'RE ALL

[02:20:05]

AND THE IDEA BEHIND THAT IS THE FPUA SHOULDN'T BE ABLE TO HIDE BEHIND A PRIVATE ENTITY IN THEI COMPLIANCE WITH THE PUBLIC RECORDS. SO SOME OF THE COMMON THINGS WOULD BE LIKE A SOLID WASTE COMPANY THAT DOES THOSE SERVICES ON BEHALF OF A LOCAL GOVERNMENT. OR FOR EXAMPLE, A FIRE SERVICES, THAT WOULD BE SIMILAR. OR IF WE HAD A CONTRACTOR COME IN AND BUILD A UTILITY AND OPERATE IT FOR US, THOSE ARE THE KINDS OF ENTITIES THAT WOULD BE SUBJECT TO THE PUBLIC RECORDS LAWS. WHAT IS TRANSACTION OF OFFICIAL BUSINESS? WHAT IS IMPORTANT TO KNOW HERE IS IT'S NOT THE LOCATION OF THE RECORD THAT DETERMINES WHETHER IT'S A PUBLI RECORD. IT IS THE NATURE OF THE RECORD. AND HOW THAT IS BEST EXPLAINED IS TEXT MESSAGES ABOU THE BUSINESS OF THE FPUA ON YOU PRIVATE CELL ARE STILL A PUBLIC RECORD. BUT SIMILARLY, COURTS HAVE FOUND THAT E-MAILS BETWEEN GOVERNMENT EMPLOYEES THAT WERE PERSONAL E-MAILS THAT THEY JUST HAPPENED TO BE ABUSING GOVERNMENT PROPERTY USING IT FO PERSONAL BUSINESS, THAT WAS NOT A PUBLIC RECORD. ANOTHER INTERESTING NUANCE IS THAT NOTE TO YOURSELF DESIGNED FOR PERSONAL USE, IN OTHER WORDS TO JOG YOUR MEMORY THAT ARE NOT SHARED, THEY'RE BASICALLY KEPT PERSONAL LIKE I SEE A NUMBER OF YA'LL JOTTING DOWN NOTES TO YOURSELF BECAUSE YOU WANT TO, YOU KNOW, ASK A QUESTION OR THA SORT OF THING, WHEN IT'S REALLY USED FOR YOURSELF TO KEEP TRACK OF SOMETHING THAT YOU ARE LEARNING, THAT SORT OF THING, THOSE ARE NOT PUBLIC RECORDS.

REALLY WHAT YOU NEED TO THINK O IS WHAT YOU'RE WRITING USED TO PERPETUATE, COMMUNICATE, OR FORMALIZE KNOWLEDGE? SO ON THE ONE HAND, YOU'LL SEE AN OPINION THAT FOUND THAT A COMMISSIONER' PERSONAL NOTES TAKEN AT A MEETING WERE NOT PUBLIC RECORD, BUT ON THE OTHER HAND ON THE RIGHT SIDE, YOU'LL SEE A CASE WHERE THEY DID FIND THAT A COMMISSIONER'S MEETING WHERE THAT COMMISSIONER SUMMARIZED FACTUAL ALLEGATIONS OF ALLEGED CRIMINAL ABUSE AND REALLY SUMMARIZED IT INTO A DOCUMENT T KIND OF OUTLINE WHAT THOSE ALLEGATIONS WERE, THOSE WERE CONSIDERED A MEMO THAT BASICALL PERPETUATED OR COMMUNICATED OR FORMALIZED KNOWLEDGE THAT COMMISSIONER HAD RECEIVED. SO THE LINE BETWEEN THE TWO CAN BE GRAY. SO WHEN IN DOUBT, JUST ASK. JUST ASK IF THAT WOULD. OBVIOUSLY DON'T FORWARD IT TO M BECAUSE THEN IT BECOMES A PUBLI RECORD, BUT YOU CAN GET CLARIFICATION THERE. STATUTORY EXEMPTIONS, HERE ARE SOME COMMO ONES. THERE ARE A LOT OF EXEMPTIONS TO THE PUBLIC RECORD LAW, BUT HERE ARE SOME LIKE SOCIAL SECURITY NUMBERS, BANK ACCOUNTS, OBVIOUSLY WE CANNOT RELEASE THOSE. SOME THAT ARE SIGNIFICANT FOR UTILITY ARE PUBLIC RECORDS THAT EXEMPT ARE

[02:25:03]

BUT IF YOU THINK ABOUT IT, IF SOMEONE IS ASKING FOR DATA USAG AND THEY WANT TO KNOW HOW MUCH SOMEONE'S USING IT AND WHAT TIMES OF THE DAY, THAT'S KIND O A SECURITY CONCERN. THEY WANT T KNOW WHAT TIME THEY'RE HOME, WHAT TIME THEY'RE USING THEIR ELECTRICITY, AND THAT'S KIND OF THE IDEA BEHIND THESE EXEMPTION IS TO PROTECT PEOPLE FROM PEOPL ABUSING THEIR PRIVATE INFORMATION. ONE THING THAT MAY BE SURPRISING, UNDERSTANDABLY, IS IN THE LOCAL, IN THE GOVERNMENT CONTEXT I SHOULD SAY EVEN HERE AT THE FPUA, THE IDEA OF PRIVATE ATTORNEY-CLIENT COMMUNICATIONS DOES NOT EXIST I THE CONTEXT OF PUBLIC RECORDS.

SO THERE IS NO EXEMPTION TO ANY COMMUNICATION THAT'S HAD BETWEE ME AND THE BOARD LIKE THERE WOULD BE UNDER THE EVIDENCE COD IN TERMS OF EXEMPT FROM DISCOVERY AND LITIGATION. ON TH OTHER HAND, THERE HAS BEEN A SMALL ATTORNEY WORK PRODUCT EXEMPTION CREATED BY THE LEGISLATURE, ONLY THE LEGISLATURE CAN CREATE EXEMPTIONS HERE, AND IT IS NARROW IN THE SENSE THAT IT MUS BE PREPARED EXCLUSIVELY FOR LITIGATION OR ADMINISTRATIVE PROCEEDINGS THAT ARE ADVERSARIA OR PREPARED IN ANTICIPATION OF IMMINENT LITIGATION OR ADMINISTRATIVE PROCEEDINGS. SO THAT LITIGATION OR ADVERSARIAL PROCEEDINGS MUST BE VERY, VERY, IT'S LIKE ALMOST CERTAINLY GOIN TO HAPPEN FOR THIS EXEMPTION TO APPLY. SO SOME OF THE BASICS ON PROVIDING PUBLIC RECORDS AND WH THIS WOULD BE IMPORTANT FOR YOU ALL IS IF YOU GET A REQUEST IN THE STREET WHEN YOU'RE AT THE GROCERY STORE, THAT SORT OF THING, IT'S IMPORTANT TO KNOW THAT ANY REQUEST CAN BE MADE ORALLY OR IN WRITING. IT DOESN' HAVE TO BE ON A SPECIFIC FORM THAT THE GOVERNMENT HAS CREATED A LOT OF TIMES GOVERNMENTS WILL CREATE A FORM JUST TO HELP CORRECT INFO. BUT IF SOMEONE SAYS NOPE, I DON'T WANT TO FILL OUT THAT FORM, OR IF THEY JUST CALL AND ASK FOR A RECORD, WE D HAVE TO RESPOND TO THOSE REQUESTS. THERE ARE SOME GROUPS THAT MIGHT GO AROUND TESTING THIS AND POSTING ON YOUTUBE. SO IT IS VERY IMPORTANT UNDERSTAND THAT ANYBODY CAN WALK IN AND AS FOR A DOCUMENT, AND WE CAN'T MAKE THEM EXPLAIN THEIR REQUEST OR FILL OUT CERTAIN INFORMATION OR EVEN PROVIDE A NAME OR ADDRESS. IT CAN BE ANONYMOUS, THE REQUEST. EXCEPT FOR CERTAIN THINGS. IT MUST BE RESPONDED TO IN A REASONABLE TIME. WHAT REASONABLE TIME, THERE'S NO SET TIME PERIOD LIKE 24 HOURS, BUT IT'S THE AMOUNT OF TIME THAT IT WOULD TAKE TO RETRIEVE THE RECORDS AND PROTECT THEM FROM EXEMPT INFORMATION. AND THE CUSTODIAN OF RECORDS OR THE PERSON RESPONDING MUST ACKNOWLEDGE THE REQUEST AND PROMPTLY RESPOND IN GOOD FAITH.

WHAT GOOD FAITH MEANS IS THAT YOU ACTUALLY HAVE TO MAKE AN ATTEMPT TO ASK OTHER EMPLOYEES OR OFFICERS IN THE AGENCY IF TH ANY RECORDS THAT ARE RESPONSIVE EXIST. YOU'RE NOT REQUIRED TO PROVIDE INFORMATION FROM THE RECORDS OR CREATE NEW RECORDS.

WHAT THAT MEANS IS IF SOMEONE REQUESTED FINANCIAL SPREADSHEETS, THAT IS A PUBLIC RECORD, SO YOU WOULD GIVE IT TO THEM. BUT IF THEY SAID I'M DEMANDING THAT YOUR CFO COME AN EXPLAIN TO ME ALL THIS INFORMATION FROM THIS SPREADSHEET, THAT'S NOT PART OF THE PUBLIC RECORDS LAW.

SIMILARLY, IF SOMEONE ASKED FOR I WANT A SPREADSHEET ON DAY, PLACE, AMOUNT OF X AND WE DON'T HAVE THAT INFORMATION CONTAINED IN A SPREADSHEET AND IT'S NOT LIKE ONE CLICK OF A BUTTON TO REQUEST, THERE'S NO DUTY TO CREATE A NEW RECORD. SIMILARLY, WE DON'T HAVE TO REFORMAT OUR RECORDS TO A SPECIFIC REQUEST.

BUT IF SOMEONE REQUESTED THE DOCUMENT IN PDF OR EXCEL AND WE HAPPEN TO BE ABLE TO DO BOTH OR HAVE THEM STORED IN BOTH, THEN WE WOULD BE REQUIRED TO PROVIDE IT IN THE MEDIUM THAT'S REQUESTED. AND WE'RE NOT REQUIRED TO RESPOND TO STANDING REQUESTS. WHAT THAT IS IF SOMEONE SAYS FROM HERE ON I WAN A WEEKLY SPREADSHEET PROVIDED T ME OF HOW MANY WATER WAS TURNED

[02:30:01]

>> ANY QUESTIONS? >> I'VE GOT A COUPLE QUESTIONS, MADAME CHAIR. THANK YOU FOR THAT. I LOVE THAT YOU KEEP US I INFORMED. I JUST HAD A COUPLE O THINGS. WHEN I READ THROUGH IT, IT DIDN'T DAWN ON ME UNTIL AFTE YOU WERE TALKING THROUGH IT, RIGHT? THE ONE PIECE, IS THE ADVISORY BOARD, IS THIS AN ISSU

WITH THEM? >> BOTH THE SUNSHINE LAW AND PUBLIC RECORDS APPLY TO THE ADVISORY BOARD. AND I BELIEVE LESLIE'S GROUP PROVIDES TRAININ ON THAT TO THEM.

>> GOOD TO KNOW. AND THEN THE OTHER ONE, THEY CAN VERBALLY

REQUEST? >> THAT'S RIGHT.

>> THAT'S CRAZY. I ALWAYS THOUGHT IT HAD TO BE FORMALLY

REQUESTED. >> THAT IS A COMMON THOUGHT, AN THERE ARE LITERALLY GROUPS THAT TO GET, YOU KNOW, INTERESTING VIDEOS FOR YOUTUBE VIEWS OR THE MIGHT STRONGLY BELIEVE IN OPEN RECORDS LAWS, THEY WILL GO AROUND, AND THEY WILL COME IN WITH THEIR CAMERA, MAKE REQUESTS, AND I THINK THE CITY OF PORT ST. LUCIE, FOR EXAMPLE, THEY HAD SOMEONE COME IN AND DO THAT. BUT NO, IF SOMEONE CALLS ANY EMPLOYEE IN THE AGENCY, THE EMPLOYEE CAN SAY HEY, IF YOU WANT TO ALSO SUBMIT A REQUEST THROUGH HERE, YOU CAN DO THAT. LOT OF PLACES THEY'LL HAVE A WA TO TRACK YOUR REQUEST. YOU CAN COME AND PICK UP YOUR DOCUMENTS FROM THIS PORTAL, THAT SORT OF THING. BUT REALLY, THAT EMPLOYE HAS TO FORWARD THAT REQUEST BY E-MAIL, IN OUR CASE WE HAVE A PERSON THAT DOES REALLY GATHER THE DOCUMENTS AND SEND THEM OUT

>> WOW. INTERESTING. >> IS IT LAWFUL FOR THEM TO VIDEO YOU AT THAT TIME WHEN THEY'RE ASKING?

>> IT IS, YES. UNLESS, I MEAN THERE IS ABILITY TO RESTRICT VIDEOTAPING IF IT IS AN AREA WHERE EMPLOYEES, I'M SORRY, MEMBERS OF THE PUBLIC ARE NOT ALLOWED. TYPICALLY, THAT'S SIGNIFIED BY SIGNAGE TO THAT EFFECT. NO UNAUTHORIZED PEOPLE ALLOWED PAST THIS POINT OR CLOSED DOORS WITH NO WINDOWS.

BUT IF IT'S LIKE THE LOBBY OF, REALLY THEY ONLY NEED TO COME INTO THE LOBBY, AND ASK THE FRONT PERSON FOR PUBLIC RECORDS AND THEY'VE ALREADY MET THEIR, YOU KNOW, ABILITY TO GET THOSE RECORDS OR EVEN JUST CALLING UP ON THE PHONE.

>> AND IF WE'RE IN THE PUBLIC I DIFFERENT PLACES, FOR EXAMPLE, PUBLIX OR WALMART AND THEY ARE ASKING, I KNOW THAT'S ORAL.

>> YES. >> REQUEST.

>> THE BEST PRACTICE WOULD BE T JUST GET THE INFORMATION AND E-MAIL IT TO ME OR JAVI, AND WE WILL GET IT TO THE PUBLIC RECORDS. WE ALSO HAVE AN E-MAIL ADDRESS THAT'S PUBLIC RECORDS FOR FPUA THAT WE CAN GET THAT FOR YA'LL TOO. I DON'T REMEMBER IT OFF THE TOP OF MY HEAD, BUT YES.

>> SO THEY DON'T HAVE TO TELL YOU THEIR NAME EITHER?

>> NO, THEY DO NOT. >> HOW DO YOU ANSWER THE

REQUEST? >> HOW THAT WORKS IS THERE ARE CERTAIN THINGS THAT IT DOES REQUIRE SOMEONE TO LEAVE THEIR INFORMATION TO GET ACCESS TO TH RECORDS. IN TERMS OF THE FPUA'S

[02:35:04]

>> MADAME CHAIR, ONE OF THE IMPORTANT THINGS TOO IS, WE TRY TO EDUCATE EVERYBODY, BUT THEY CAN ASK ANYBODY. SO WHAT WAS HAPPENING WITH US IS THEY'D GO DOWN TO THE MARINA AND ASK HEY, CAN YOU GET ME A LIST OF EVERYBODY WHO'S RENTED THE BOAT HERE? WELL, YOU KNOW, THEY'RE TYING UP, THEY'RE DOING OUTSIDE WORK. SO WE HAD TO FIG YOUR OUT A WAY TO MAKE SURE THAT ALL OUR PUBLIC RECORDS REQUESTS, THAT PEOPLE UNDERSTOOD WHAT THEIR RESPONSIBILITY WAS, AND HOW VULNERABLE THE CITY WAS IF THEY DIDN'T UNDERSTAND THAT. AND SO THERE ARE PEOPLE OUT THERE, LAW FIRMS, THAT ARE DOING THAT TO TRY TO GET YOU NOT TO COMPLY.

>> RIGHT. AND I WILL JUST SAY THAT SINCE I HAVE BEEN HERE, ON OF THE THINGS THE DIRECTOR AND RACHEL'S GROUP REALLY ESTABLISHED WAS A CENTRALIZED PERSON TO RECEIVE PUBLIC RECORD REQUESTS AND DISSEMINATE THE INFORMATION BOTH FOR CONSISTENC PURPOSES AND FOR THE REASONS YO JUST MENTIONED. WE'RE ALSO GOIN TO MEET WITH OUR NEW HR DIRECTO AND GO OVER RESUMING TRAINING.

TRAINING HAS BEEN A PART OF FPU FOR THE EMPLOYEES UNDERSTANDING PUBLIC RECORDS. BUT YES, UNFORTUNATELY, THERE MAY BE SOM PEOPLE WHO JUST DON'T KNOW ABOU IT. SO THE BEST PRACTICE WOULD BE AN OR YENTATION WHEN EMPLOYEES ARE ONBOARDED, THEY GET A PUBLIC RECORDS TRAININ, AND THEN A YEARLY TRAINING AFTE THAT. SO IT'S REALLY IMPRESSED UPON IN YOUR MIND HOW IMPORTANT

IT IS. >> MADAME CHAIR, THAT BRINGS UN REALLY INTERESTING POINT. SO IF THEY CAN GO AND REQUEST A LIST OF ALL OF THE PEOPLE THAT HAVE BOATS DOCKED AT THE MARINA, DOE THAT NOT ALSO, THE PRIVACY OF THOSE PEOPLE THAT HAVE THEIR BOATS THERE, DO THEY KNOW THAT, THAT COULD BE REQUESTED?

>> I HAVE NO IDEA. >> THAT IS, I DON'T KNOW.

>> YOU MIGHT SEE A DISCLAIMER WHEN YOU FILL OUT A FORM OR AN APPLICATION OR EVEN IN OUR E-MAILS YOU'LL SEE A DISCLAIMER EVERYTHING'S A PUBLIC RECORD. PROCEED KNOWING THAT. THERE ARE WAYS TO REQUEST EXEMPTIONS FROM YOUR RECORDS BEING OUT THERE IF YOU MEET CERTAIN CRITERIA. SO FOR EXAMPLE, A LAW ENFORCEMENT OFFICER OR THEIR SPOUSE OR KIDS THEY CAN PUT IN A REQUEST TO TH DIFFERENT AGENCIES. WHAT MAKES IT HARD IS YOU WOULD ACTUALLY HAVE TO GO TO THE TAX COLLECTOR THE COUNTY, EVERYBODY YOU WOULD HAVE TO GO TO THOSE AGENCIES AN SUBMIT A REQUEST SAYING MY RECORDS SHOULD BE EXEMPT. BUT IT'S A VERY LONG LIST OF PEOPLE THAT POTENTIALLY QUALIFY FOR AN EXEMPTION.

>> NOTHING'S PRIVATE. >> ANYONE ELSE? THANK YOU FOR

THAT. GOOD JOB. >> JUST TO BE CLEAR ON THIS. I WANT TO GIVE YOU A FACTUAL SCENARIO. IT WILL BE SOMEWHAT ABSURD BECAUSE WE'RE AT THE END OF THE DAY AND WE ALL NEED A GOOD LAUGH. LET'S ASSUME MR. LAMMERS GOES OVER TO THE SECOND STREET BISTRO AND ORDERS A COUPLE PITCHERS OF BEER. COMES TO 10:00 IN THE EVENING, AND SOMEONE SAYS I'D LIKE TO MAKE A REQUEST FOR SUCH AND SUCH DOCUMENT. HE GETS AN UBER HOME, DOESN'T EVEN REMEMBER LEAVING THE BAR THAT NIGHT. CAN HE BE

HELD CRIMINALLY IN VIOLATION? >> THERE ARE, OBVIOUSLY, AS THE ATTORNEY I WOULD DEPEND ON A NUMBER OF THINGS ON THAT SCENARIO. HE'S NOT REALLY IN HI CAPACITY AS THE FPUA BOARD MEMBER. HOPEFULLY, HE'S NOT WEARING A FPUA SHIRT. SO REALLY I THINK THERE'S SOME ARGUMENTS IN DEFENSE OF THAT SITUATION.

[02:40:04]

>> CAN'T YOU TELL THEM TO CONTACT?

>> THAT'S WHAT I WAS GOING TO ASK. CAN'T YOU SAY I NEED YOU T

CONTACT SO AND SO? >> UNDER THE LAW, THEY HAVE MAD

THEIR REQUEST. >> OKAY.

>> AND THE PERSON RECEIVING IT NEEDS TO PASS IT ALONG.

>> OKAY. >> BUT LIKE I SAID, THERE COULD BE ARGUMENTS IF YOU'RE REALLY NOT IN YOUR CAPACITY. SO YOU KNOW, AS A UA PERSON, I THINK THERE'S ARGUMENTS THAT, THAT WOULD NOT BE AN ACTUAL RECORDS REQUEST. BUT BEST PRACTICE WOUL

BE TO JUST FORWARD IT ON. >> OR THEY COULD TAKE A NOTE.

GREAT PRESENTATION. >> THANK YOU SO MUCH FOR THE

[F. DIRECTOR COMMENTS]

VALUABLE INFORMATION. >> NEXT QUESTION. WHAT'S FOR

DINNER? >> THAT CONCLUDES THE REGULAR AGENDA. ARE THERE ANY COMMENTS FROM THE DIRECTOR?

>> YES, MA'AM. I HAVE JUST A QUICK COMMENT. AS OF TODAY, NATURAL GAS IS AROUND $3.07 WHICH IS GOOD FOR THE SHORT TERM. THAT MEANS FOR THE NEXT, UNTIL APRIL WE HAVE 25% THAT'S NOT BEEN LOCKED IN THAT WILL BE SPOT MARKET IN THE $3 RANGE.

HOPEFULLY IT CONTINUES TO STAY THERE, WHICH IS GOOD FOR OUR CUSTOMERS. AS A REFRESHER, WE HAVE 75% OF OUR GAS HAS BEEN LOCKED IN UNTIL MARCH OF 2024, NEXT YEAR. AND THEN 50% FROM APRIL 2024 THROUGH MARCH OF 2025. THE LAST FEW BOARD MEETINGS, SAID THAT THE CURRENT THRESHOLD FOR LOCKING IN MORE GAS PRICES WAS $3.50. I STAND CORRECTED. IT WAS $3.00. SO ESSENTIALLY, IT WILL BE NEARLY IMPOSSIBLE TO LOCK IT IN FOR TH FUTURE BECAUSE THAT'S JUST WAY TOO LOW. SO THERE HAVE BEEN NO ADDITIONAL TRANSACTIONS FOR LOCKING IN GAS PRICES. BUT AS I MENTIONED EARLIER, THE FMPA BOARD WILL BE LOOKING AT POTENTIALLY LOCKING IN GAS PRICES AFTER APRIL OF 2025. AND MOST LIKELY, IT WILL BE IN THE $4.25 RANGE. POTENTIALLY ANYWHERE FROM 10-25%. WE'LL SEE WHAT THE APPETITE OF THE OTHER CITIES ARE FOR DOING THAT AS A JOINT ACTION AGENCY. SO THAT'S ALL I HAVE FOR THE BOARD TODAY. JUST THOUGHT I'D KEEP YOU IN TH

[G. BOARD MEMBER COMMENTS]

LOOP WITH THE GAS PRICES. >> THANK YOU SO MUCH. ARE THERE ANY COMMENTS FROM THE BOARD MEMBERS? ANY ADDITIONAL

COMMENTS? >> JUST TO REFRESH OUR MEMORY, WHAT ARE WE LOCKED IN AT RIGHT NOW?

>> WELL, THE ALL-IN PRICE, IT'S A BLENDED COST. I BELIEVE IT'S $3.59-CENTS. I'M SORRY, $5.59. NOT THREE DOLLARS. IT'S IN THE FIVE-DOLLAR RANGE. AND THEN AFTER THAT, I DON'T REMEMBER WHAT IT IS FOR THE NEXT YEAR, THE 50%.

>> ALL RIGHT. MADAME CHAIR, IS FMPA SPONSORING COFFEE WITH THE

MAYOR THIS FRIDAY? >> YES, WE ARE, RACHEL.

>> SO THE DIRECTOR WOULD LIKE T ANNOUNCE FPUA IS SPONSORING

COFFEE WITH THE MAYOR. >> I'LL BE THERE. RACHEL WILL B

THERE. >> ALL OF YOU ARE INVITED. IT'S 8:00 IN THE MORNING AT THE FORT PIERCE YACHT CLUB. IT LASTS ABOUT AN HOUR. WE'LL HAVE GOLD HAMMER AWARDS, SO YOU USUALLY

GIVE US GOODIES. >> YES, WE DO. RACHEL AND I TALKED ABOUT IT. WE HAVE SOME PARTING GIFTS.

>> AND THAT'S THIS FRIDAY? >> YES, THIS FRIDAY. AND ONE QUICK THING, DID WE HAVE A POLLUTION SPILL AT THE PLANT? BECAUSE I GOT A REPORT ON THE, GET A REPORT FROM SOME AGENCY.

>> YES, I DID SEE SOMETHING THA GOT POSTED. I'LL HAVE TO FOLLOW UP WITH YOU ON EXACTLY WHAT THA LOOKS LIKE.

>> I BELIEVE IT WAS PRETTY MINOR.

>> THE STATE REPORTS EVERY SINGLE POLLUTION SPILL THAT HAPPENS IN ST. LUCIE COUNTY TO ME, AND I GET 10 TIMES, 20 TIME MORE FROM PORT ST. LUCIE THAN I DO FROM FPUA. IT'S FROM THE

WASTE WATER TREATMENT PLANT. >> NOT FOR THE WASTE WATER TREATMENT PLANT. WE'LL FOLLOW U WITH YOU ON EXACTLY WHAT THAT

SPILL IS. >> YOU WANT ME TO SEND YOU THE

NOTICE I GET? >> I GOT IT AS WELL. IT HAPPENE WHILE WE WERE IN THE BOARD MEETING.

>> YEAH, YEAH. >> BUT RACHEL AND THE PR TEAM ARE ALL OVER IT. I'M JUST NOT U TO SPEED WITH IT RIGHT NOW.

>> ONE MORE QUICK THING. I KNOW WE NEED TO GO HOME.

REPRESENTATIVE DANA HAD A WONDERFUL VISIT, AND SHE WAS VERY, VERY, SHE CAME UP ESPECIALLY TO ME AT AN EVENT AN TELLING ME HOW GREAT YA'LL TREATED HER. SO GOOD JOB.

>> WE WERE EXCITED ABOUT HOSTIN HER. THE TEAM DID A GREAT JOB,

[02:45:04]

>> SHE'S BUSY. >> I KNOW.

>> AND I'M HAPPY TO SEE THAT TH COMMUNITY IS EAGER TO GET INVOLVED WITH THE UA BOARD. I'M SO PLEASED TO SEE THAT BECAUSE THAT WAS ONE OF THE THINGS THAT I WANTED TO SEE THEM DO, THE COMMUNITY, AND TO HAVE THOSE FOUR NEW MEMBERS, THAT WAS GREAT. SO KUDOS TO YOU ALL FOR THAT.

>> ANYBODY ELSE? OKAY. >> WELL, SEEING NO FURTHER

* This transcript was compiled from uncorrected Closed Captioning.